Administrative Support Professional

7 days ago

Rizal, Philippines beBeeExecutive Full time ₱960 - ₱1,440
Job Overview

We are seeking a highly organized and proactive support professional to manage the day-to-day activities of our fast-growing team.

This role is central to ensuring seamless operations, enabling leaders to focus on driving business growth and client success. You will manage schedules, coordinate communications, and oversee key administrative functions while acting as a trusted partner to senior leadership.

The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment. You will serve as a bridge between leaders, team members, and external partners, helping to maintain efficiency and productivity across the organization.

Key Responsibilities:
  • Manage calendars, including scheduling, rescheduling, and prioritizing meetings.
  • Prepare meeting materials, including agendas, presentations, and reports.
  • Conduct outreach and follow-ups with clients, partners, and collaborators.
  • Facilitate communication between leaders and internal teams to ensure alignment and information flow.
  • Support leaders in managing special projects, initiatives, and operational priorities.
  • Organize travel arrangements, including flights, accommodations, and itineraries.
  • Prepare expense reports and assist with budget tracking as needed.
  • Maintain confidentiality when handling sensitive business and client information.
  • Perform research, compile data, and provide insights to support decision-making.
  • Handle ad hoc administrative and operational tasks to support business goals.
Requirements
  • Proven experience in a similar support role.
  • Technical skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management or collaboration tools.
  • Excellent written and verbal communication skills.
  • Strong organizational and time-management skills.
  • High level of accuracy and thoroughness in handling tasks and documents.
  • Professionalism, integrity, and the ability to maintain strict confidentiality.

This is an exciting opportunity to work closely with decision-makers and make a meaningful impact on our operations.

Benefits

As a valued member of our team, you will enjoy a range of benefits that support your professional development and well-being.

These may include opportunities for training and career advancement, flexible working arrangements, and a supportive work environment that promotes work-life balance.

How to Apply

If you are a motivated and organized individual with excellent communication skills, we would love to hear from you.

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