Office Administrator

2 days ago


Bacoor, Calabarzon, Philippines beBeeAdministration Full time ₱1,100 - ₱1,500
Job Title

Administrative Assistant - Property Management

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a critical role in supporting the day-to-day operations of our property management team.


Key Responsibilities:
  • Process rental applications and updates compliance records in a timely and accurate manner.
  • Send daily rental arrears reports to property managers and issue automated reminder emails to tenants via the Property Me system.
  • Prepare and issue Notices of Rent Increases using a provided rent increase schedule and forward copies to property managers via the VCAT website.
  • Upload Gas and Electrical Compliance reports to tenant files and send copies to property owners through the Property Me system.
  • Prepare Tenant Transfer documentation, including transfer forms, direct debit forms, and condition reports, for submission to property managers.
  • Assign TAPI invoices to the appropriate property manager for processing.
  • Follow up on TAPI job requests by liaising with tenants and trades for scheduling or completion updates.
Requirements:
  • 1–2 years of administrative support or real estate operations experience is preferred.
  • Familiarity with Property Me and TAPI systems is highly desirable.
  • Basic understanding of Australian rental property procedures and compliance processes.
  • Excellent English communication skills (written and verbal).
  • Strong attention to detail, accuracy, and time management.
  • Proactive, responsive, and collaborative in a remote work setting.
  • Ability to handle repetitive tasks while ensuring quality and consistency.
What Success Looks Like:
  • Timely and accurate processing of rent-related tasks, notices, and tenant communications.
  • Clear coordination with property managers, with minimal need for follow-ups.
  • Compliance records and tenant files are consistently updated and accurate.
  • Responsiveness to daily task updates and operational priorities.
Our Core Values:
  • Collaboration – Brilliant jerks can be brilliant elsewhere.
  • Impact – Do, get it done, create impact.
  • Passion – Be positive, bring passion and energy.
  • Transparency – A transparent team can help each other.


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