Senior Administrative Partner

2 days ago

Calamba, Calabarzon, Philippines beBeeAdministrative Full time ₱650,000 - ₱850,000
Job Title: Senior Administrative Partner

This is a highly sought-after role that combines executive-level support with project management expertise. As a Senior Administrative Partner, you will be responsible for providing end-to-end support across executive needs, project coordination, and operational management.

The ideal candidate will have 4+ years of experience as a Personal Assistant, Executive Assistant, or Project Management Assistant in an agency or startup environment. They must be able to manage multiple stakeholders, priorities, and deadlines while maintaining excellent organizational skills and attention to detail.

Key responsibilities include managing calendars, appointments, and scheduling, handling personal errands, research vendors/services, and coordinating lifestyle needs. The successful candidate will also be responsible for screening and managing communications, organizing complex meetings, and preparing agendas, gathering materials, and capturing minutes.

Travel and logistics management are also key components of this role, including anticipating all travel needs, building comprehensive itineraries, and coordinating amenities, vendors, and local arrangements. Additionally, the Senior Administrative Partner will maintain project plans in ClickUp (or similar PM tools), assign tasks, track deadlines, and ensure deliverables.

Communication and coordination are essential skills for this role, requiring the ability to act as a liaison between executives, internal teams, and external partners. The successful candidate will provide regular updates, ask clarifying questions, and ensure smooth handoffs while creating one-pagers, meeting dossiers, and weekly reporting summaries.

Must-have qualifications include proficiency with ClickUp (or similar PM tools), Google Workspace, Slack, and Excel/Google Sheets, as well as strong communication skills (written & verbal) across all organizational levels. Nice-to-haves include experience in marketing, creative agency, or tech/startup environments, familiarity with CRM systems, AI tools, and project documentation best practices, and exposure to compliance, vendor coordination, or light client communications.

As a Senior Administrative Partner, you will be working in a fast-paced environment, juggling multiple priorities, and bringing both executive assistant polish and project management discipline. If you're ready to combine your project management expertise with executive-level support, we would love to have you as a key partner in our success.

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