Executive Support Specialist

1 day ago

Ayala Alabang, National Capital Region, Philippines beBeeAdministrative Full time $50,000 - $70,000

Job Title: Executive Support Specialist

Industry: Construction, Remote, Full-Time.

Job Description: As a highly organized and detail-oriented executive support specialist, you will play a crucial role in supporting our leadership team. We seek someone who thrives in a fast-paced environment, can manage administrative tasks while leveraging data to drive efficiency and decision-making.

You will be responsible for managing communications, organizing schedules, handling reporting tasks, and supporting client relationship management. Advanced Excel skills are essential for data analysis, reporting, and workflow optimization.

  • Manage executive calendars, schedule meetings, coordinate travel arrangements
  • Handle email correspondence via Outlook, ensure timely follow-ups
  • Create and maintain Excel reports using advanced functions (VLOOKUP, PivotTables)
  • Support CRM activities using Pipedrive (training provided)
  • Conduct lead generation and data enrichment using Seamless.ai
  • Assist with order processing and inventory tracking via SellerCloud
  • Prepare presentations, reports, and documentation for internal and client use
  • Liaise with clients, vendors, and internal teams to ensure smooth operations
  • Maintain confidentiality and professionalism in all communications

Qualifications and Skills: To succeed in this role, you should possess excellent written and verbal communication skills, proficiency in Microsoft Outlook for email and calendar management, and strong organizational and multitasking abilities. You must also have attention to detail and a problem-solving mindset. Ability to work independently and manage time effectively is required.

Required Tools and Platforms: Excel (VLOOKUP essential, PivotTables preferred), Outlook, Pipedrive, Seamless.ai, SellerCloud.

Education and Experience: A Bachelor's degree in Business Administration or related field is preferred, along with 2+ years of experience in an executive assistant or administrative role. Experience in the construction industry is a significant advantage.

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