High-Performance Executive Support Specialist

23 hours ago

Ayala Alabang, National Capital Region, Philippines beBeeExecutive Full time $9,600 - $15,600
About the Role

The ideal candidate for this position will be a highly organized and proactive individual who can provide top-level support to a busy executive.

Key Responsibilities
  • Strategic Calendar & Time Management:
    • Proactively manage and optimize the executive's schedule to ensure alignment with strategic priorities.
    • Anticipate and prevent scheduling conflicts, balancing professional commitments with personal well-being, particularly during travel periods.
  • Meeting Preparation & Follow-Up:
    • Collaborate with internal teams and external stakeholders to gather necessary agendas, briefing materials, and logistical details for meetings, both virtual and in-person.
    • Accurately document key decisions and action items during meetings and share updates with relevant parties.
  • Administrative Support:
    • Add or update contact records in the organization's database promptly after meetings, including notes and relevant information.
    • Manage membership renewals and donation acknowledgments by sending personalized email communications using provided templates.
  • Communication & Relationship Management:
    • Manage the executive's inbox, initially supporting and eventually taking full responsibility for email filtering and prioritization.
    • Ensure timely responses to high-priority communications, maintaining strong relationships with internal staff and external stakeholders.
  • Travel & Logistics Management:
    • Coordinate complex travel itineraries that prioritize efficiency, cost-effectiveness, and the executive's well-being.
    • Use the organization's travel system to research and book discounted flights and accommodations.

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