Executive Support Specialist

Seeking an accomplished and tech-savvy Professional Assistant to provide strategic support to a high-level executive team. The ideal candidate has extensive experience in executive support, excels in fast-paced environments, and leverages advanced technical skills to streamline tasks and improve efficiency.

• Manage complex calendars, including scheduling meetings across time zones, prioritizing engagements, and making adjustments as necessary.
• Coordinate travel arrangements, prepare itineraries, and handle logistics to ensure smooth travel experiences.
• Act as a liaison between executives and other departments, clients, and external partners.
• Prepare, review, and format documents, presentations, and reports with a high degree of professionalism and accuracy.
• Assist with email management, ensuring priority messages are flagged and responses are timely.
• Oversee and track project timelines, ensuring milestones are met and deliverables are completed on schedule.
• Manage and prioritize multiple tasks and responsibilities while maintaining attention to detail.
• Utilize advanced software skills (e.g., Microsoft Office Suite, Google Workspace, project management tools) to optimize workflows and assist in automating repetitive tasks.
• Leverage technology to improve efficiency, including using scheduling tools, CRM systems, and data management platforms.
• Handle expense reporting, billing, and reimbursements.
• Conduct research and compile information for decision-making purposes as requested by executives.

• 5+ years of experience as an Executive Assistant, with a track record of supporting C-level executives.
• Demonstrated expertise in managing complex schedules and high-level projects.
• High proficiency with office productivity software, communication tools, and scheduling platforms.
• Exceptional organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills, with an ability to convey information clearly.
• Fully fluent in English.
• Skilled in the use of apps and technology.
• Ability to commit long-term and full-time.
• Preference for candidates with experience in a technology-driven environment or familiarity with automation tools.
• Impeccable interpersonal and communication skills, including the ability to present information in a confident, clear, and concise manner over different media.
• Building relationships is one of your core competencies.
• Agile and able to manage duties being assigned with a high degree of prioritization.
• Proven ability to take initiative, anticipate and solve problems, and make decisions with minimal supervision.
• Able to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of professionalism.

• Industry leading salaries well above the market average.
• Permanent ability to work from anywhere in the world.
• Opportunities for growth and advancement.
• A fast-paced and collaborative environment.
• Warm and friendly company culture.
• Full benefits.
• Health insurance subsidy.
• Unlimited paid time off.
• Annual bonuses based on performance.
• Monthly tech allowance.
• Opportunity to be paid in your currency of choice.

• A strong work ethic and commitment to excellence.
• Excellent problem-solving and communication skills.
• The ability to build strong relationships with colleagues and clients.
• A willingness to learn and adapt to new technologies and processes.
• A flexible and adaptable approach to work.
• A strong sense of accountability and responsibility.