Executive Administrator

1 week ago

Manila, National Capital Region, Philippines VargasAndrews Full time
Job Overview

VargasAndrews is seeking a highly skilled and versatile Executive Administrator to provide comprehensive support in personal and property-related matters. This role combines administrative excellence with project management, focusing on property development, family affairs, and investment management.

Key Responsibilities
  • Property Development and Management:
    • Coordinate property development projects, including liaising with brokers to identify development sites and secure financing.
    • Manage documentation and paperwork related to property acquisitions, renovations, and improvements.
    • Schedule and oversee property renovations and maintenance in collaboration with contractors and service providers.
  • Family Affairs Management:
    • Handle personal administrative tasks, such as scheduling appointments, arranging travel, and managing calendars.
    • Coordinate care arrangements for parents and children as needed, ensuring schedules are optimized and responsibilities are handled efficiently.
    • Manage family healthcare needs, including scheduling medical appointments, coordinating follow-ups, and maintaining health records.
    • Oversee grocery and other household shopping, ensuring all family needs are met in a timely manner.
  • Administrative and Project Support:
    • Organize and maintain files for personal and property-related matters, ensuring documentation is accurate and accessible.
    • Act as the point of contact between the executive, brokers, contractors, and other external stakeholders.
    • Collaborate on special projects, conducting research, managing budgets, and providing updates on progress.
    • Monitor and organize emails, responding to inquiries and managing communication flow efficiently.
    • Anticipate and address administrative and operational needs proactively.
    Requirements
    • Proven experience as an Executive Assistant or in a similar role.
    • Project management experience in property development, real estate, or construction is highly desirable.
    • Familiarity with property maintenance and construction processes is a plus.
    • Exceptional organizational and multitasking skills, with strong attention to detail.
    • Ability to work independently, make decisions autonomously, and solve problems effectively.
    • Excellent communication and interpersonal skills for collaborating with diverse stakeholders.
    • Proficiency in managing schedules, coordinating multiple tasks, and using digital tools such as MS Office and project management software.
    Salary and Benefits

The estimated salary for this role is $60,000 - $80,000 per year, depending on experience and qualifications. VargasAndrews offers a competitive benefits package, including health insurance, retirement savings plan, and paid time off.

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