Highly Skilled Administrative Support Specialist

2 days ago

Manila, National Capital Region, Philippines MOVE Your Biz Full time

About Us

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At MOVE Your Biz, we're committed to providing exceptional administrative support to our executive team. As a key member of our team, you'll play a vital role in ensuring the smooth operation of our day-to-day activities.

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Salary & Benefits

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We offer a competitive salary range of $300-$400 per month, plus an additional $50 allowance per month. Our benefits package includes health insurance, paid holiday leaves, and opportunities for professional growth and development.

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Job Description

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  • Administrative Support: Provide high-level administrative assistance to executives, managing calendars, scheduling meetings, and organizing travel arrangements.
  • Bilingual Communication: Communicate effectively in both English and Mandarin, handling email, phone calls, and other communications with a diverse audience.
  • Document Preparation: Prepare, edit, and translate documents, presentations, reports, and correspondence as needed.
  • Meeting Coordination: Schedule and coordinate meetings, prepare agendas, and take detailed minutes to distribute to stakeholders.
  • Travel Coordination: Arrange travel plans, accommodations, and itineraries, ensuring all details are managed efficiently, especially in relation to Canadian and Ontario-specific travel areas.
  • Task Management: Assist in managing and tracking tasks and deadlines for the executive team, ensuring all priorities are met on time.
  • Data Management: Maintain accurate records, enter data into systems, and handle sensitive information with confidentiality.
  • Stakeholder Liaison: Act as a point of contact between the executive team and internal/external stakeholders, ensuring professional and efficient communication.
  • Ad Hoc Tasks: Support executives with various ad hoc tasks and special projects as required, including research and event coordination.
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Requirements & Qualifications

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  • Bilingual Proficiency: Fluency in both English and Mandarin (spoken and written) is required for effective communication with diverse stakeholders.
  • Experience: A minimum of 2 years of experience as an Executive Assistant or in a similar administrative role.
  • Organizational Skills: Strong organizational abilities, attention to detail, and the capability to manage multiple tasks efficiently.
  • Communication Skills: Excellent written and verbal communication skills in both languages, with a professional and clear manner.
  • Technology Proficiency: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other administrative software.
  • Discretion: Ability to handle confidential information with integrity and maintain discretion at all times.
  • Canadian Knowledge: Familiarity with Canadian and Ontario-specific restaurants, travel areas, and business associations.
  • Schedule: Amenable to work Monday to Friday either 8 AM to 12 PM or 1 PM to 5 PM Eastern Standard Time (EST).
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Preferred Qualifications

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  • Education: Bachelors degree in Business Administration, Communication, or a related field.
  • Experience in International Settings: Previous experience working in a bilingual environment, supporting executives with global operations.
  • Project Management Tools: Familiarity with project management tools or software is an advantage.
  • Adaptability: Ability to thrive in a fast-paced work environment and efficiently handle ad hoc tasks as they arise.
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Job Type: Part-time

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