Dynamic Operations Assistant

2 weeks ago

Mandaluyong City, National Capital Region, Philippines beBeeSupport Full time ₱35,000 - ₱70,000
Global Support Executive Assistant

This role is designed for experienced executive assistants who thrive in dynamic environments. As a senior-level assistant, you will provide high-level support to our C-suite executives, ensuring seamless operations and exceptional results.

  • Manage complex calendars, emails, and meetings: Proactively schedule, prioritize, and protect focus time. You will also manage the inbox, drafting clear and professional communications on behalf of the executives.

  • Track and drive project milestones: Attend key meetings to take notes and track action items, following up with stakeholders to ensure deliverables are met and projects stay on schedule.

  • Coordinate logistics: Organize internal and external meetings across time zones via Microsoft Teams and manage all international travel, including flights, hotels, and visas.

  • Enhance efficiency: Use AI tools to streamline documentation, automate routine tasks, and boost overall productivity. You will also research and recommend new tools and methods to enhance workflows.

  • Provide comprehensive support: Handle both business and personal administrative tasks, including managing expenses, organizing confidential files, and assisting with special projects.

Required Skills and Qualifications:

  • 3–5+ years of experience supporting C-suite executives in a fast-paced, global setting.

  • Proven expertise in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and a high level of comfort with AI tools.

  • Exceptional communication skills, both written and verbal, with a strong ability to draft professional emails and updates on behalf of an executive.

  • Highly resourceful and proactive, with a knack for anticipating needs and chasing down follow-ups.

  • Discreet, emotionally intelligent, and capable of handling sensitive information with confidence.

  • Proven ability to manage shifting priorities and urgent schedules with a mix of business and personal tasks.

  • Flexible availability to attend meetings during UK business hours.

What We Offer:

  • Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.

  • Employee as our biggest asset: We are genuinely invested in our people's career and welfare.

  • Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.

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