Highly Organized Executive Administrative Assistant

1 day ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeAdministrative Full time ₱1,000,000 - ₱1,500,000
Job Description

We are seeking a highly skilled and organized Executive Administrative Assistant to support our healthcare partner in Tennessee. This role combines executive administrative support with medical office tasks, providing an opportunity to work in a dynamic and fast-paced environment.

Responsibilities

The successful candidate will provide administrative support to the executive leadership team, prepare documents, reports, and correspondence, assist with scheduling, email management, and task tracking, extract, input, and manage data/KPIs for executive review, and coordinate with leadership to ensure smooth execution of priorities.

Medical Administrative Support

The ideal candidate will verify patient insurance coverage, obtain pre-authorizations for procedures, update and maintain patient files with insurance and clinical information, track the status of insurance claims, liaise with providers to resolve issues, respond to patient inquiries, send appointment reminders, and assist with scheduling support tasks.

Collaboration & Workflow

The chosen candidate will work closely with the Vice President of Operations and leadership team, ensuring data accuracy and reporting reliability, supporting executives in both administrative and strategic tasks, and communicating clearly and effectively with internal teams and external partners.

Requirements
  • Proven experience as an Executive Assistant or Medical Administrative Assistant.
  • Strong organizational skills and attention to detail.
  • Excellent verbal and written communication skills.
  • Proficiency with key platforms, including EMR/Billing: Net Health (Therapy Source), Payroll: Gusto, CRM: InfusionSoft, Data/Reporting: Mastertech or Tableau, Microsoft Office, Google Sheets/Drive, Insurance portals.
  • Ability to manage multiple priorities, work independently, and meet deadlines.
  • Experience in healthcare or physical therapy administration preferred.
Benefits
  • Competitive salary commensurate with experience.
  • Opportunities for professional development and growth.
  • Work in a dynamic and supportive team environment.
About Our Mission

We aim to deliver excellent outcomes, exceptional patient experiences, and meaningful employee satisfaction. Our vision is to be the premier provider of physical therapy services, known for outstanding care, integrity, and commitment to our communities.

We emphasize six core values:

  • Responsibility – accountability in actions and outcomes.
  • Communication – clear, effective exchange of information.
  • Team Player – working collaboratively toward unified goals.
  • Professionalism – respect, adaptability, and strong problem-solving skills.
  • Positivity – fostering a constructive, healing-focused environment.
  • Integrity – honesty and strong moral principles at the core of all interactions.

This is a unique opportunity to blend executive-level support with medical administrative functions, keeping our team running smoothly.

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