Senior Administrative Professional

4 days ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱900,000 - ₱1,200,000
Job Title:

High-Level Administrative Support Specialist

About the Role:

This is a highly demanding and prestigious role that requires exceptional organizational, communication, and problem-solving skills. As an Executive Assistant to the CEO, you will be responsible for managing the CEO's schedule, coordinating meetings, handling correspondence, and facilitating communication between the CEO and various departments within the organization.

Responsibilities:
  • Manage the CEO's calendar, ensuring all appointments, meetings, and events are properly scheduled and executed.
  • Screen and manage incoming correspondence, including emails, calls, and other communications on behalf of the CEO.
  • Prepare, review, and edit documents, reports, presentations, and other materials on behalf of the CEO. Maintain organized records and files.
  • Coordinate travel arrangements, including booking flights, accommodations, transportation, and itineraries. Also, manage visa applications and other travel-related logistics.
  • Attend meetings with the CEO, take notes, develop meeting minutes, and follow up on action items. Help prepare agendas and materials for meetings.
  • Ensure confidentiality in handling sensitive information, maintaining data security and privacy.
  • Assist the CEO in prioritizing tasks and responsibilities, meeting deadlines, and keeping strategic objectives on track.
  • Support the CEO in overseeing and coordinating special projects and initiatives, often requiring collaboration with other team members.
  • Maintain an organized and efficient office environment. Order supplies, manage expenses, and handle general administrative tasks.
  • Conduct research, compile data, and prepare reports on various topics as assigned by the CEO, presenting findings clearly and concisely.
Requirements:
  • Bachelor's degree in business-related courses or equivalent experience.
  • Proven experience as an executive assistant or in a similar role.
  • Experience in accounting and human resources is an added advantage.
  • Strong driving skills are preferred.
  • Exceptional organizational, time management, and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Proficiency in office software and tools, such as Microsoft Word, Excel, PowerPoint, Outlook, and other management systems.
  • High level of discretion and ability to handle confidential information.
  • Attention to detail and proactive approach to tasks.
  • Professionalism, integrity, and a service-oriented mindset.
  • Ability to work well under pressure and adapt to a dynamic work environment.
Benefits:
  • Flexible working locations.
  • Hybrid work setup.
  • Excellent company culture.
  • Free accommodation and device program.
  • High incentive program.
  • Stock option program.
  • Opportunity to work with local and international brands.
Work Environment:

The ideal candidate will thrive in a fast-paced, dynamic environment with minimal supervision. The role requires strong independence, initiative, and self-motivation. If you possess excellent organizational skills, strong communication abilities, and a passion for delivering exceptional results, we encourage you to apply.

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