Senior Administrator

4 days ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time

Role Summary:

As a dedicated Senior Executive Assistant, you will be responsible for providing high-level administrative support to senior executives and teams across departments.

Key Responsibilities:

  • Serve as the primary point of contact for senior executives, responding to inquiries and providing in-depth research and follow-up on complex matters.
  • Proactively manage and coordinate executive schedules, including high-level appointments, travel arrangements, and calendar updates, ensuring efficiency and alignment with priorities.
  • Take ownership of executive-level administrative tasks, utilizing a strong understanding of office systems and procedures, including drafting correspondence, preparing expense reports, and creating impactful presentations and reports.
  • Oversee the management of routine correspondences, routes, and critical communications on behalf of senior executives, ensuring timely and appropriate responses.
  • Process billing invoices and maintain precise records, ensuring all financial documentation is handled with accuracy and confidentiality.
  • Lead day-to-day office operations, providing administrative support to senior executives and team members through multiple communication channels, and ensuring smooth interactions with internal and external stakeholders.
  • Maintain a highly organized and efficient filing system for critical documents, including contracts, client databases, engagement records, proposals, and staff management documents, ensuring all materials are easily accessible for senior staff.

Requirements:

  • Confidentiality and Integrity – Demonstrates an unwavering commitment to confidentiality, with the ability to handle sensitive communications with discretion and trust
  • Collaborative Leadership – Proven ability to foster strong relationships and collaborate effectively with senior executives, cross-functional teams, and external partners, ensuring alignment and synergy in achieving organizational objectives
  • Exceptional Communication – Superior written, verbal, and non-verbal communication skills, with the capacity to influence and engage effectively with senior leaders, business units, and partners at all levels
  • Advanced Interpersonal Skills – Strong listening, facilitation, and presentation skills, with the ability to navigate complex situations and drive meaningful conversations across various stakeholders
  • Service Excellence and Innovation – Practical knowledge in leveraging cutting-edge technology to streamline processes and enhance service delivery, ensuring continuous improvement and value addition to partner relationships
  • Strategic Problem Solving – Demonstrates strong problem-solving abilities, with expertise in identifying root causes, implementing effective solutions, and driving long-term resolutions to prevent recurrence

Benefits:

  • Empowering our people to be leaders at all levels
  • Respect the needs of their colleagues and build up cooperative relationships
  • Understand the goals of our internal and external stakeholder to set personal priorities as well as align their teams' work to achieve the objectives

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