Administrative Coordinator for Environmental Projects

1 week ago

Barcelona, Philippines beBeeEnvironmental Full time ₱72,000 - ₱78,000

The Environmental Monitoring Team at a consultancy is seeking a proactive Virtual Assistant to provide administrative support on a full-time basis. The ideal candidate will be organized, tech-savvy, and able to manage multiple tasks remotely while ensuring seamless communication and task execution.

Key Responsibilities:
  • Use Podio.com to organize and connect projects, CRM, and other processes
Reporting:
  • Prepare and format reports, presentations, and proposals for the team using GSuite platform, Google Docs, and Google Drive
Data Entry and Management:
  • Add new leads, contacts, or projects
  • Update existing fields
  • Tag and categorize entries
  • Import/export data
Task & Project Management:
  • Add new leads, contacts, or projects
  • Assign and track tasks (set deadlines, priorities, and reminders)
  • Notify relevant team members of overdue items
  • Generate project reports (weekly summaries or milestone reviews)
  • Organize and maintain shared documents and digital filing systems
  • Provide general administrative support to environmental consultants and field teams
Requirements:
  • Proven experience as a virtual assistant or in a relevant administrative role
  • Experience supporting remote teams
  • Strong written and verbal communication skills
  • High level of proficiency with office software (Google Workspace, Microsoft Office, etc.)
  • Basic knowledge of data entry and database management
  • Ability to work independently with minimal supervision
  • Strong organizational and time management skills
  • Comfortable working across multiple teams or departments
Soft Skills:
  • Initiative-taker with a positive attitude
  • Problem-solving mindset and adaptable to change

The ideal candidate will be reliable, trustworthy, and able to handle sensitive information.

Flexible working hours are required, and competitive compensation based on experience will be offered.

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