University Academic Coordinator
3 days ago
Job Summary
About the RoleWe are seeking a highly organized and detail-oriented Records Officer to assist students, alumni, parents, higher education institutions, government, and private agencies in providing information and guidelines on registration procedures and processes. The successful candidate will also coordinate with various academic departments, offices, and affiliated units regarding procedures and policies implemented by the Registrar's Office.
Main Duties and Responsibilities:
- Assess students' eligibility for enrollment: undergraduate level checks and monitors probationary conditions/requirements and ensures these are met by students.
- Check status and determines year level of irregular students and updates AISIS accordingly.
- Reviews residency, enrollment history, and determines if a student has to go through the readmission, reinstatement, and/or extension process.
Responsibilities
- Coordinates with the Assistant Registrar (AR) in implementing an effective and systematic process for maintaining, accessing, recording, and validating all scholastic documents and files.
- Encodes grading sheets, completion forms, and standards committee decisions.
- Ensures students' personal documents and records are complete, up-to-date, and systematically arranged in individual folders to facilitate quick reference for various services of the office.
- Checks applications and creates AISIS accounts for parents/guardians.
- Verifies and processes requests for password reset and AISIS account activation.
- Coodinates with Office of Management Information System (OMIS) regarding special cases and technical difficulties encountered during implementation, maintenance, and safekeeping of records online.
About Us
This is a great opportunity to join a dynamic team and contribute to the success of our organization. If you are a motivated and detail-oriented individual who enjoys working with people, we encourage you to apply.
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