Highly Organized Executive Support Specialist

2 days ago

Tarlac City, Central Luzon, Philippines beBeeExecutive Full time ₱2,000,000 - ₱3,000,000

We're seeking a highly organized and proactive Executive Assistant to provide comprehensive support to a senior executive.

  • Coordinate and book complex domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.

  • Manage and prioritize a demanding executive calendar, scheduling meetings, appointments, and calls. Efficiently manage email correspondence, drafting responses, flagging urgent matters, and organizing the inbox.

  • Conduct thorough research for various personal and professional purchases, identifying optimal solutions, negotiating with vendors, and managing the procurement process.

  • Handle a wide range of administrative tasks, including preparing presentations, organizing documents, managing expenses, maintaining organized filing systems, and handling confidential information.

  • Assist with light research related to investment opportunities, prepare summary documents, organize investor materials, and maintain confidentiality regarding sensitive financial information.

Requirements

We're looking for an experienced Executive Assistant who possesses:

  • A minimum of 5 years of experience supporting senior executives in a fast-paced environment.

  • Prior experience in Private Equity, Venture Capital, Investment Banking, or a similar financial services environment is preferred.

  • Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.

  • Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant productivity tools.

  • Excellent written and verbal communication skills, with a keen eye for detail.

  • A high level of discretion, professionalism, and integrity when handling confidential information.

  • The ability to work flexible hours when required to accommodate executive travel and urgent matters.

Benefits

We offer a range of benefits, including:

  • Meaningful work and growth opportunities.

  • A supportive and invested team.

  • Global reach and local impact.

Don't meet every single requirement? We encourage you to apply anyway if you're excited about this role.

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