Highly Organized Administrative Professional with Paralegal Experience Wanted

1 day ago

Tarlac City, Central Luzon, Philippines beBeeAdministrative Full time $880 - $17,460
Job Title: Executive Assistant with Paralegal Experience

We are seeking a highly organized and detail-oriented Executive Assistant with Paralegal Experience to join our team.

The ideal candidate will have a strong background in providing administrative support to senior executives and handling paralegal duties. This is a fantastic opportunity for someone who wants to utilize their skills and experience to drive success in a dynamic environment.

This role involves a range of responsibilities including preparing, proofreading, and organizing legal documents, storing, managing, and maintaining legal files and confidential case documents, coordinating with legal counsel or firm staff on case progress and requirements, managing calendars, scheduling meetings, and coordinating appointments across multiple time zones, monitoring internal projects, conducting team communications, and organizing company or case data.

The successful candidate will have excellent communication skills, both written and verbal, as well as outstanding organizational and time management skills. Tech-savvy and experienced with cloud platforms, remote communication tools, and legal systems, you will be proficient in Microsoft Office and Google Workspace (Docs, Sheets, Calendar, Gmail, Drive).

We are looking for a proactive, detail-oriented, and comfortable working independently individual who can work on a graveyard shift aligned with U.S. business hours.

Requirements:

  • Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives.
  • Background or experience working in a law firm or handling paralegal duties is highly preferred.
  • Bachelor's degree or certificate in paralegal studies, business admin, or any related course (required).
  • Excellent English communication skills, both written and verbal (at least B2 level).
  • Strong phone, email, and instant messaging communication skills.
  • Outstanding organizational and time management skills.
  • Tech-savvy and experienced with cloud platforms, remote communication tools, and legal systems.
  • Proficient in Microsoft Office and Google Workspace (Docs, Sheets, Calendar, Gmail, Drive).
  • Familiarity with CRMs, case management software (e.g., Clio, MyCase), or project tools (e.g., Trello, Asana) is a plus.
  • Proactive, detail-oriented, and comfortable working independently.
  • Willing to work on a graveyard shift aligned with U.S. business hours.

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