
Administrative Assistant
4 days ago
The Virtual Executive Support Specialist plays a pivotal role in supporting senior executives, managing daily schedules, communications, and administrative tasks. This position ensures seamless information flow, organizes meetings, coordinates travel arrangements, and maintains office operations.
Key Responsibilities- Provide high-level support and coordination, acting as the primary point of contact among executives, employees, clients, and external partners.
- Manage executives' calendars, schedule and set up meetings, and take minutes during discussions.
- Coordinate travel and accommodation arrangements, oversee the performance of other clerical staff, and manage office supply inventory.
- Track daily expenses and prepare weekly, monthly, or quarterly reports.
- Format information for internal and external communication (memos, emails, presentations, reports), screen and direct phone calls, and distribute correspondence.
- Research and create detailed outputs.
- Organize and maintain the office filing system.
- High school graduate, college undergraduate, or college graduate.
- Experience in bookkeeping and accounting is advantageous.
- Proficient in utilizing various software applications, including Microsoft Office and Google Workspace.
- Familiarity with project/task management and calendar tools.
- Resourceful in finding solutions to problems that may arise during work.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Outstanding organizational skills.
- Fluent in English, both written and spoken.
- Good time-management skills and the ability to meet deadlines.
- Attention to detail
- Communication skills
- Organization
- Problem-solving skills
- Teamwork
- Time management
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