Administrative Assistant/Bookkeeper

2 days ago

Mandaue City, Central Visayas, Philippines beBeeAdministrative Full time $7,200 - $7,800
Job Summary

We are seeking a highly organized and detail-oriented administrative professional to manage front-office communications, perform basic bookkeeping tasks, and coordinate projects.

The ideal candidate will be responsible for handling phone calls, entering work orders and invoices, assisting with permit and licensing research, and providing general administrative support.

Key Responsibilities:
  • Answer incoming phone calls and direct them appropriately or take messages
  • Enter work orders into the system and update job statuses as needed
  • Create and process invoices accurately and on time
  • Assist with accounts payable and receivable entries
  • Research permit and license requirements for new projects, job sites, or services
  • Maintain and organize digital and paper records for jobs, invoices, and documentation
  • Assist with scheduling, email correspondence, and other office tasks as needed
  • Provide administrative support to management and field staff
Requirements:
  • Proven experience in an administrative or bookkeeping role
  • Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook)
  • Excellent phone etiquette and communication skills
  • Strong organizational and multitasking abilities
  • Ability to work independently and handle confidential information
  • Familiarity with permit/license research or willingness to learn

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