Operations Team Member

7 days ago

Tanauan, Calabarzon, Philippines beBeeOperationsCoordinator Full time ₱2,880 - ₱3,840
Job Description:

We are seeking a detail-oriented and highly organized Operations Coordinator to join our team. The ideal candidate will have excellent communication skills, be familiar with ad tracking systems, and have experience with project management tools.

Main Responsibilities:
  • Maintain accurate records
  • Coordinate with cross-functional teams
  • Monitor and troubleshoot workflows
Key Skills:
  • Highly organized individual
  • Excellent communication and problem-solving skills
  • Familiarity with ad tracking systems
  • Experience with project management tools
About the Role:

This is a critical role that plays a key part in keeping data accurate, processes smooth, and teams aligned. As an Operations Coordinator, you will be responsible for maintaining publisher contact details, consolidating duplicate records, and coordinating with publishers during onboarding.

Responsibilities:
  • Contact Maintainer: Maintain and update publisher contact details for accuracy
  • CRM Organizer: Consolidate duplicate publisher records or aliases in CRM systems
  • Onboarding Assistant: Correspond with publishers during onboarding—coordinate link building, pixel testing, and billing verification
  • Launch Supporter: Track, document, and support new publisher launches, tests, and turn-downs with Publisher Managers
  • Data Logger: Ensure publisher property information is correctly logged and up to date
  • Benchmark Collector: Request and store benchmark stats for performance projections
  • Test Tracker: Process test orders for new accounts and assist with troubleshooting as needed
Supporting Campaign & Asset Management:
  • Media Kit Collector: Request, review, and store publisher media kits and placement samples
  • Creative QA Specialist: Ensure creatives match publisher specs and requirements
  • Review Facilitator: Coordinate internal review, feedback, and approvals for placement comps
  • Creative Librarian: Store client-approved creatives and keep live documentation current
  • Link Builder: Generate and distribute tracking links, ensuring proper setup and communication
  • Pixel Integrator: Request postback integrations, piggyback pixels, and manage testing workflows
Billing & Financial Coordination:
  • Finance Communicator: Liaise with finance teams to communicate billing terms and project details
  • IO Checker: Ensure insertion orders are in place for all billing needs
  • Billing Tracker: Monitor and log billing changes and opportunities in the project management system
Project & Process Management:
  • Data Integrity Lead: Maintain clean data in project management and CRM platforms
  • Automation Watchdog: Monitor automations and troubleshoot any issues to keep workflows running efficiently
  • Documentation Organizer: Maintain internal documentation, templates, and tracking logs
  • Team Aligner: Support internal communications to ensure priorities are clear and processes are followed
Requirements:
  • Detailed job description available upon request

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