Operations Coordinator

1 day ago


Davao City, Davao, Philippines beBeeExecutive Full time $100,000 - $120,000
Strategic Operations Coordinator

Seeking a highly skilled and experienced Strategic Operations Coordinator to provide executive-level support to a senior leadership team.

The ideal candidate has extensive experience in coordinating complex operations, exceling in fast-paced environments, and leveraging advanced technical skills to streamline tasks and improve efficiency.

Key Responsibilities:
  • Manage intricate calendars, scheduling meetings across time zones, prioritizing engagements, and making adjustments as necessary.
  • Coordinate travel arrangements, prepare itineraries, and handle logistics for seamless travel experiences.
  • Act as a liaison between executives and other departments, clients, and external partners.
  • Prepare, review, and format documents, presentations, and reports with high professionalism and accuracy.
  • Assist with email management, ensuring priority messages are flagged and responses are timely.
  • Oversee and track project timelines, ensuring milestones are met and deliverables are completed on schedule.
  • Manage and prioritize multiple tasks and responsibilities while maintaining attention to detail.
  • Utilize advanced software skills to optimize workflows and assist in automating repetitive tasks.
  • Leverage technology to improve efficiency, including using scheduling tools, CRM systems, and data management platforms.
  • Handle expense reporting, billing, and reimbursements.
  • Conduct research and compile information for decision-making purposes as requested by executives.
Requirements:
  • 5+ years of experience as an Executive Assistant, supporting C-level executives.
  • Demonstrated expertise in managing complex schedules and high-level projects.
  • High proficiency with office productivity software, communication tools, and scheduling platforms.
  • Exceptional organizational, multitasking, and time-management skills.
  • Excellent written and verbal communication skills, conveying information clearly.
  • Fully fluent in English.
  • Skilled in the use of apps and technology.
  • Ability to commit long-term and full-time.


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