Operations Coordinator

1 day ago

Davao City, Davao, Philippines beBeeAdministrative Full time ₱432,000 - ₱648,000
Operations Professional

We are seeking a highly organized, proactive admin/operations professional to support our growing business as we scale into new markets. You will manage communications, streamline systems, handle scheduling, invoicing, and compliance, and work closely with leadership to drive efficiency and growth.

Job Highlights
  • Monthly Rate: Approximately PHP 54,000
  • Schedule: Monday to Friday, 8:00am - 5:00pm, with 1 hour unpaid break | Sydney, AU time
  • Work Arrangement: Work from home

Note: This is a permanent work-from-home position. Candidates must have their own computer and internet connection. They will handle their own benefits and taxes.

Responsibilities
  1. Manage and triage multiple email inboxes (admin emails, plus executive emails)
  2. Handle all client communications and inquiries within 24-hour response timeframes
  3. Generate quotes and invoices using SimPro, ensuring accurate job costing and timely billing
  4. Schedule jobs and coordinate resources to optimize crew efficiency and minimize travel time between sites
  5. Manage accounts receivable processes, including persistent follow-up on outstanding invoices
  6. Upload and match supplier invoices to correct jobs within SimPro for accurate job profitability tracking
  7. Coordinate with project managers on project administration and resource allocation
  8. Organize and maintain all job documentation, compliance records, and WHS requirements
  9. Support transition from paper-based safety documentation to digital systems
  10. Create and maintain Standard Operating Procedures (SOPs) for all business processes
  11. Maximize utilization of SimPro features and ensure best practices across the platform
  12. Support business development activities including social media management and website redevelopment
  13. Assist with coordination and documentation as the company expands into new markets
Requirements
  • Strong experience with operations or industry operations
  • Proficiency with job management software, preferably SimPro (training and mentorship provided)
  • Excellent written and verbal communication skills for client-facing interactions
  • Experience with invoicing, accounts receivable, and basic financial administration
  • Strong organizational skills and attention to detail for compliance documentation
  • Understanding of industry practices and compliance requirements
  • Comfortable with technology adoption and process documentation
  • Experience with email management and multi-channel communication coordination
  • HMO Coverage for eligible locations
Reminders
  • Apply directly to the BruntWork Career Site. Complete the initial requirements.

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