Strategic Administrative Support Specialist

2 days ago

San Fernando, Central Luzon, Philippines beBeeAdministrative Full time $50,000 - $80,000
Job Title: Executive Assistant / Excel Expert

We are seeking a detail-oriented and highly organized administrative professional to support our leadership team with advanced Excel skills.

This role requires a proactive individual who thrives in a fast-paced environment, managing administrative tasks while leveraging data to drive efficiency and decision-making. You will be responsible for managing communications, organizing schedules, handling reporting tasks, and supporting client relationship management. Your expertise in Excel will be crucial for data analysis, reporting, and workflow optimization.

Key Responsibilities:
  • Manage executive calendars, schedule meetings, and coordinate travel arrangements effectively.
  • Handle email correspondence via Outlook and ensure timely follow-ups.
  • Create and maintain Excel reports using advanced functions, including VLOOKUP and PivotTables.
  • Support CRM activities using Pipedrive, with training provided as needed.
  • Conduct lead generation and data enrichment using Seamless.ai.
  • Assist with order processing and inventory tracking via SellerCloud.
  • Prepare presentations, reports, and documentation for internal and client use.
  • Liaise with clients, vendors, and internal teams to ensure smooth operations.
  • Maintain confidentiality and professionalism in all communications.
Qualifications & Skills:
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Outlook for email and calendar management.
  • Advanced Microsoft Excel skills, with VLOOKUP as an essential requirement and PivotTables preferred.
  • Strong organizational and multitasking abilities.
  • Attention to detail and problem-solving mindset.
  • Ability to work independently and manage time effectively.
Tools & Platforms:
  • Excel - VLOOKUP required, PivotTables helpful.
  • Outlook - For email and scheduling.
  • Pipedrive - Training provided.
  • Seamless.ai - For lead generation.
  • SellerCloud - For order and inventory management.
Education & Experience:
  • Bachelor's degree preferred, in Business Administration, Construction Management, or related field.
  • 2+ years of experience in an executive assistant or administrative role.
  • Experience in the construction industry is a strong plus.

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