High-Level Administrative Support Specialist

10 hours ago

San Fernando, Central Luzon, Philippines beBeeAdministrative Full time ₱3,000,000 - ₱4,500,000
Job Overview

The role of a High-Level Administrative Support Specialist involves providing top-tier support to executives and management teams. This position is responsible for ensuring seamless information flow, coordinating meetings, and overseeing office operations.

Main Responsibilities
  • Communication Management: Facilitate effective communication between executives, employees, clients, and external partners.
  • Scheduling & Meeting Coordination: Arrange meetings, take minutes, and coordinate travel arrangements.
  • Administrative Support: Manage daily tasks, arrange travel, and maintain office supplies.
  • Financial Tracking: Monitor expenses, prepare reports, and ensure accurate financial records.
  • CORPORATE COMMUNICATION: Prepare internal and external communications, screen calls, and distribute correspondence.
  • Client Outreach: Develop relationships with potential clients through targeted marketing efforts.
  • Research & Data Analysis: Conduct research, create detailed reports, and provide actionable insights to executives.
  • Filing & Organization: Maintain an organized filing system and ensure office administration runs smoothly.
Requirements
  • Bachelor's degree or higher.
  • Proficiency in Microsoft Office and Google Suite applications.
  • Resourceful problem-solver and detail-oriented individual.
  • Excellent organizational and time-management skills.
  • Fluent English communication skills.
  • Ability to maintain confidentiality and handle sensitive information discreetly.
  • Adaptable to new processes and willing to undergo training.

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