Highly Skilled Administrative Professional

2 days ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱60,000 - ₱75,000
Job Description

We are seeking a highly organized and experienced administrative professional to provide proactive support to senior leadership across multiple functional areas.

This role requires exceptional attention to detail, complex scheduling management, and dynamic priority handling.

Duties and Responsibilities
  1. Calendar and Schedule Management:Manage complex schedules, ensuring effective time allocation and prioritization of meetings; coordinate recurring and ad-hoc meetings.
  2. Communication Management:Serve as primary point of contact for internal and external communications; draft, review, and manage email, Slack, and task-based communications.
  3. Meeting Coordination:Organize and prepare for meetings; take notes, follow up on action items; participate in team and leadership meetings as required.
  4. Travel Coordination:Plan and coordinate domestic and international travel arrangements.
  5. Administrative Support:Handle confidential information with discretion; support programmatic scheduling for internal events, onboarding sessions.
  6. Team Collaboration:Collaborate with other administrative professionals to ensure smooth operations across functional areas.
Required Skills and Qualifications
  1. Proficiency in Asana is required, along with experience using GCal, Gmail, and Slack.
  2. Experience working on Mac operating system is required.
  3. A minimum of 3 years of experience as an Executive Assistant to C-levels or similar role supporting multiple leaders in different time zones is required.
  4. A Bachelor's degree or any certificate course is required.
  5. Excellent phone, email, and instant messaging communication skills are essential.
  6. Excellent English communication skills (at least B2 level) are essential.
  7. Solid organizational & time management skills are necessary.
  8. Tech savvy & familiar with current technologies.
  9. Experience with word-processing software and spreadsheets is beneficial.
  10. Knowledge of online calendars and scheduling is required.
  11. A proactive attitude & willingness to be trained is essential.
  12. The ability to work non-traditional hours is required.

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