Administrative Business Process Coordinator

15 hours ago

Las Piñas, National Capital Region, Philippines beBeeOperations Full time ₱12,000 - ₱72,000
Job Overview">

The Operations Support Specialist plays a key role in streamlining core business functions. This role handles day-to-day tasks across financial, HR, and administrative operations, while also assisting with onboarding and internal coordination.

Main Responsibilities:
  • Financial Management & Administration

  • Initiate and track payments, reconcile monthly credit card transactions, manage expense reimbursements, and coordinate with internal stakeholders.

  • Accounts Payable & Bill Payment

  • Own day-to-day management of bill payment systems, including invoice entry, coding, approvals, and payment execution, communicate directly with vendors to confirm payment timing, request documentation, and resolve discrepancies.

  • Track aging payables and flag overdue items or payment risks, ensure all bill pay activity is properly documented and aligned with internal approval workflows.
  • Payroll Management

  • Run biweekly payroll for employees and contractors, ensuring timely and accurate payment, manage bonuses, commissions, and contractor disbursements in coordination with department leads.

  • Maintain payroll records and documentation in accordance with compliance standards, prepare payroll reports and support audits or reporting requests as needed.
  • Bookkeeping & Financial Operations

  • Enter and categorize transactions in accounting software to maintain accurate records, assist with monthly close tasks in coordination with the finance team.

  • Support cross-system reconciliation across bank accounts, bill payment systems, payroll systems, and internal records, maintain organized financial documentation to support reporting and compliance.
  • Tax Compliance & Reporting

  • File sales tax returns accurately and on time, coordinate with external accountants to support sales tax compliance and respond to documentation requests.

  • Organize and maintain tax-related records to support annual filings and audits, prepare and submit documentation needed for year-end tax prep in coordination with external accountants.
  • Onboarding & Employee Experience

  • Set up new employee and contractor accounts across digital platforms, prepare and maintain onboarding materials, including welcome packets, policies, and documentation checklists.

  • Coordinate with department leads to ensure smooth onboarding and system access, support internal tracking of onboarding progress and documentation status.
  • General Operations & Administrative Support

  • Assist with scheduling internal meetings, vendor calls, and other logistics as needed by the leadership team, maintain organized shared drives, folders, and documentation systems.

  • Draft SOPs and internal process documentation related to the role's responsibilities, support ad hoc administrative needs across operations, finance, HR, marketing, and general business functions and projects.
Requirements:
  • 3-5 years of experience in administrative, finance, or operations support roles

  • Proven ability to handle sensitive financial and HR information with discretion and accuracy, self-starter with a systems mindset who can build, refine, and own repeatable workflows.

  • Highly organized, dependable, and proactive in identifying and solving problems, strong English written and verbal communication skills across teams and external partners.
  • Comfortable working in a remote environment across time zones, experience with tools such as accounting software, payroll systems, Google Workspace, and Excel/Sheets.
  • Familiarity with sales tax filings, payroll processes, and vendor management is a plus.

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