Financial Operations Coordinator

1 day ago

Cavite City, Calabarzon, Philippines beBeeAdministrative Full time ₱35,000 - ₱70,000
Job Description

This is a remote full-time position for a highly organized and detail-oriented professional to report to the Admin Manager in financial and office operations.

Responsibilities
  • Utilize Xero financial accounting system for various tasks such as preparation, reconciliation, and entry of bills.
  • Manage supplier accounts, ensure transactions are properly recorded in the computerized accounting system, and perform general bookkeeping duties.
  • Prepare monthly construction claims invoices per job, manage payroll, Single Touch Payroll, and superannuation payments.
  • Perform BAS reporting, reconcile accounts receivable and accounts payable, and credit cards.
  • Handle supplier reconciliations, email remittances, and general administration duties.
  • Reconcile contractor payments, prepare purchase orders, and request safety documents from subcontractors.
  • Manage online storage documents for various jobs, upload OHS documents, and update cost build-up for all projects.
  • Email weekly construction updates and perform online banking tasks.
  • Update insurances and VicRoads spreadsheet, cash flow with monthly invoicing, and respond to inquiries from consultants, accounts, and director.
Requirements

The ideal candidate will have:

  • Proficiency in Microsoft Excel, Word, Adobe Acrobat Pro, and Xero Accounting Software.
  • At least 3 years of experience with Xero Accounting software.
  • Strong attention to detail and ability to manage multiple tasks efficiently.
  • Self-motivated and adaptable, with flexibility to prioritize tasks as needed.
  • Experience using task management and project tracking tools such as Asana.
  • Capable of preparing, organizing, and managing financial and administrative documents.
  • Familiarity with cloud-based platforms and file management systems for efficient workflow.
Work Environment & Expectations

This is a full-time work-from-home role requiring discipline, commitment to set working hours, use of time tracking software, consistent availability, and responsiveness throughout your shift.

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