Administrative Coordinator

4 days ago

Manila, National Capital Region, Philippines beBeeTENDER Full time

We are seeking a highly organized and efficient individual to join our Regional Tender Unit team in the Metro Manila Office.

About the Role

This role focuses on managing administrative tasks related to tender processes, ensuring smooth coordination and efficient workflow. Responsibilities include:

  • Monitoring project forecasts and tender advertisements, gathering and sharing EOI/RFP documentation.
  • Supporting the Bid Team in preparing Expressions of Interest and winning Technical and Commercial Proposals.
  • Administering the EOI/tender process, including documentation and approval records.
  • Reviewing client requirements, establishing document preparation trackers, and ensuring deadlines are met.
  • Managing proposal marketing and administrative tasks, ensuring quality standards.
  • Coordinating with internal and external partners for information gathering.
  • Planning formatting, publishing, and printing of documents.
  • Preparing and submitting complete and accurate EOI & tender documents.
  • Assisting in client presentation preparations.
  • Handling data entry and maintaining commercial databases and bid register.
  • Managing third-party due diligence under the guidance of the Ethics & Compliance Manager.
  • Participating in Business Development meetings and following up on actions.
  • Transferring and validating CVs and project references in respective databases.
  • Compiling content for knowledge management and reuse.

Required Skills and Qualifications

  • Bachelor's degree in business administration or related field (preferred).
  • Excellent written and verbal communication skills.
  • 5-10 years of administrative experience, preferably in Business Development or Tender departments.
  • Knowledge of business development environment and tender documentation (preferred).
  • Experience with tender systems and International Financial Institutions (preferred).
  • Proficiency in Microsoft Office Suite and document management tools.

What's in it for You?

This is an excellent opportunity to grow your career and contribute to the success of our organization.

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