Administrative Coordinator

4 days ago

Manila, National Capital Region, Philippines beBeeProject Full time

About Exactus

Exactus was founded in Canada by a team of young, forward-thinking and environmentally responsible engineers who came together to make solar simple. We believe that one day soon, all electricity will be generated from renewable sources. Exactus Energy is striving towards this goal, one solar panel at a time.

Why Work for Us?

  • Learn about the renewables industry and help take meaningful action against climate change
  • Career growth opportunities
  • Company events live and virtual; tight-knit company culture
  • Casual dress code
  • Work from home full-time

Job Summary

We are seeking a Project Administrator to support our Structural Team on a 4-month contract, with possibility of extension. This role provides administrative and project support to ensure the efficient delivery of deliverables. This role acts as a bridge between the structural team and clients by supporting day-to-day operations. Working hours are 11am to 7pm EST.

Responsibilities.

  • Upload structural deliverables to all clients
  • Intake and import project requests across different platforms
  • Ensure internal and external platforms are updated upon uploads of documents to clients
  • Communicate to internal teams when client updates, requests, or documents are received
  • Coordinate with internal teams to ensure timely delivery of documents or responses
  • Support various administrative or data entry tasks as needed

Qualifications And Skills

  • At least 1 year of data entry and/or project administration experience
  • Clear written and verbal communication skills
  • Good time management skills
  • Strong attention to detail
  • Experience with different CRMs such as Dynamics 365 is an asset but not required
  • Comfortable learning and navigating new platforms

Please refrain from reaching out to our staff via phone or email other than as instructed above. We will be busy reviewing applications and we will be in contact with you if we need to ask questions or arrange a phone call/virtual meeting.

We are an equal opportunity employer and encourage applications from all qualified individuals. Accommodations are available on request for candidates taking part in the selection process.

  • Administrative Coordinator

    2 weeks ago

    Manila, National Capital Region, Philippines beBeeAdministrative Full time

    Job Title:An Administrative Coordinator">About the Role:We are seeking a detail-oriented and organized individual to provide administrative support for our operations.The successful candidate will be responsible for receiving and sorting incoming mail, as well as preparing reports, correspondences, contracts, notices/agendas, and routing/delivering documents...

  • Administrative Bid Coordinator

    1 day ago

    Manila, National Capital Region, Philippines beBeeBidCoordinator Full time ₱900,000 - ₱1,200,000

    As a key member of our Regional Tender Unit team in the Metro Manila Office, you will play a pivotal role in ensuring the success of our bidding processes. In this exciting opportunity, you will be responsible for coordinating and administering tasks related to our tender processes, ensuring smooth operations and efficient workflow.The ideal candidate will...

  • Administrative Coordinator – NEMT, Insurance

    2 weeks ago

    Manila, National Capital Region, Philippines Ridenroll Full time

    About the Role:We are seeking a highly organized and detail-oriented Administrative Coordinator with a strong background in the Non-Emergency Medical Transportation (NEMT) industry, insurance coordination, and medical billing and coding. This individual will play a key role in ensuring our transportation services align with payer requirements, broker...

  • Administrative Professional

    3 days ago

    Manila, National Capital Region, Philippines beBeePreboarding Full time

    Job OverviewWe are seeking a highly skilled Preboarding Coordinator to join our team. In this role, you will be responsible for scheduling and coordinating interviews, extending offers, generating offer letters, making welcome calls to all applicants prior to their scheduled start date, background variance resolution, data entry and internal/external...

  • Administrative Coordinator

    3 days ago

    Manila, National Capital Region, Philippines beBeeTENDER Full time

    We are seeking a highly organized and efficient individual to join our Regional Tender Unit team in the Metro Manila Office.About the RoleThis role focuses on managing administrative tasks related to tender processes, ensuring smooth coordination and efficient workflow. Responsibilities include:Monitoring project forecasts and tender advertisements,...

  • Administrative Coordinator

    6 hours ago

    Manila, National Capital Region, Philippines beBeeAdministration Full time ₱250,000 - ₱450,000

    Job DescriptionWe are seeking a highly organized and detail-oriented individual to fill the role of Admin Assistant. As a key member of our team, you will be responsible for managing various administrative tasks and ensuring the smooth operation of our office.Key responsibilities include:Overseeing messenger schedules and approving expenses.Facilitating...

  • Administrative Document Coordinator

    2 days ago

    Manila, National Capital Region, Philippines beBeeDocument Full time ₱150,000 - ₱250,000

    Document Support Specialist Job DescriptionAs a key member of our organization, you will play a vital role in ensuring the smooth operation of our document management systems. Your primary responsibilities will include organizing and archiving documents, retrieving them upon request, and outlining a long-term storage strategy.Purpose:The purpose of this role...

  • Senior Administrative Coordinator

    4 days ago

    Manila, National Capital Region, Philippines beBeeAdministrative Full time

    Job DescriptionWe are seeking an exceptional Executive Assistant to provide high-level administrative support to our CEO. This is a unique opportunity to work in a fast-paced environment and be part of a dynamic team.The ideal candidate will have proven experience in an executive assistant or similar role, with strong communication and organizational skills....

  • Scheduling Coordinator

    8 hours ago

    Manila, National Capital Region, Philippines beBeeScheduler Full time ₱250,000 - ₱450,000

    We are seeking a highly skilled and motivated administrative professional to join our organization in a key support role. This dynamic position involves coordinating caregiver schedules, managing client information, and providing exceptional customer service.Key Responsibilities:Client and Caregiver Coordination:Manage and coordinate caregiver schedules to...

  • Chief Administrative Officer

    1 day ago

    Manila, National Capital Region, Philippines beBeeAdministration Full time ₱800,000 - ₱1,200,000

    Job TitleAre you a detail-oriented and organized professional seeking a challenging role that utilizes your administrative skills? We are looking for an individual to fill the position of Administrative Operations Coordinator.">This role involves overseeing the day-to-day operations of the office, including supplies, repairs, utilities, and workspace...