Administrative Coordinator

3 days ago

Bacoor, Calabarzon, Philippines beBeeExecutive Full time $4,200 - $5,600

We are seeking a highly organized and proactive professional to provide direct support to our CEO. This role is critical in ensuring seamless communication, efficient task management, and optimal use of the CEO's time.

Key responsibilities include attending all CEO calls, providing real-time support and ensuring seamless communication. You will also document key decisions, action items, and follow-ups with meticulous call notes. Additionally, you will anticipate the CEO's needs during calls and respond swiftly and accurately.

Core Executive Support & Communication

  • Attend all CEO calls and ensure seamless communication.

  • Document key decisions, action items, and follow-ups with meticulous call notes.

  • Anticipate the CEO's needs during calls and respond swiftly and accurately.

Proactive Follow-Up & Task Management

  • Track and manage all CEO action items, ensuring timely completion and follow-up.

  • Prioritize and organize tasks, proactively identifying deadlines and potential roadblocks.

  • Maintain a robust system for tracking and reporting the status of ongoing projects.

Professional Communication & Correspondence

  • Draft and manage all CEO correspondence, including emails and reports.

  • Manage and curate the CEO's LinkedIn presence, including responding to messages and drafting posts.

  • Ensure all communication maintains a professional tone and adheres to high standards.

Calendar & Schedule Management

  • Maintain and oversee the CEO's complex calendar, scheduling meetings and travel arrangements.

  • Resolve scheduling conflicts efficiently, ensuring optimal time management.

  • Provide timely reminders and updates for upcoming appointments and deadlines.

Essential Skills & Attributes

  • Exceptional attention to detail: Maintain accurate records, proofread documents, and ensure consistency.

  • Proactive and responsive: Anticipate needs, address issues swiftly, and maintain professionalism under pressure.

  • Strong time management and organization: Effectively prioritize and handle multiple tasks while meeting deadlines.

  • High level of responsibility and discretion: Handle confidential information with utmost professionalism.

  • Commitment to specific work hours: Adhere to a set schedule to ensure consistent support.

  • Strong work ethic: Demonstrate dedication to excellence and a high standard of performance.

Benefits

  • Competitive salary and benefits.

  • Be part of a rapidly growing team reshaping the industry.

  • Full remote work flexibility with a dynamic, global team.

  • Opportunity to work closely with executive leadership and drive business impact.

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