Administrative Coordinator

5 hours ago

Bacoor, Calabarzon, Philippines beBeeExecutive Full time $10,680 - $17,430
Key Responsibilities:

The Executive Assistant will play a crucial role in supporting senior-level executives by performing administrative tasks, managing schedules, and coordinating projects.

  • Create and send statements or invoices, track payments, and record company expenses.
  • Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings.
  • Store and organize documents and files.
  • Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
  • Research products, purchase goods & secure samples.
  • Store, update & collect information for marketing and sales campaigns through a CRM system.
  • Monitor projects, conduct internal communication & organize company data.
  • Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
  • Prepare itineraries, book hotels, rental cars, etc.
  • Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
  • Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
  • Synthesize data & other content into cohesive reports and presentation slides.
Required Skills and Qualifications:

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