Highly Organized Executive Supporter

2 days ago

Taguig, National Capital Region, Philippines beBeeExecutive Full time ₱30,000 - ₱50,000

Key Responsibilities:

  • Administrative Support:

    • Manage calendars for the CEO and CFO, including scheduling meetings, appointments, and travel arrangements.
    • Prepare and organize documents, presentations, and reports for executive meetings.
    • Handle confidential and sensitive information with utmost discretion.

  • Meeting and Event Coordination:

    • Coordinate and schedule executive meetings, board meetings, and company events.
    • Prepare meeting agendas, take minutes, and follow up on action items.
    • Organize and manage logistics for both internal and external events.

  • Communication Management:

    • Serve as primary point of contact for internal and external communications on behalf of the CEO and CFO.
    • Draft, proofread, and edit correspondence, reports, and other documents.
    • Screen and prioritize phone calls, emails, and other communications.

  • Office Management:

    • Oversee office operations and ensure the executive office is well-organized and maintained.
    • Manage office supplies, equipment, and facilities as needed.
    • Handle incoming and outgoing mail and packages.

  • Project and Task Management:

    • Assist with special projects and strategic initiatives assigned by the CEO and CFO.
    • Conduct research, gather information, and provide support for decision-making processes.
    • Track and follow up on project deadlines and deliverables.

  • Confidentiality and Professionalism:

    • Maintain a high level of professionalism and confidentiality in all interactions and tasks.
    • Represent the CEO and CFO's office with courtesy and efficiency.

Requirements:

  • Bachelor's degree in Business Administration, Management, or a related field.
  • Minimum 3-5 years of experience in an executive assistant role supporting C-level executives.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Excellent organizational, time management, and multitasking skills.
  • Strong communication skills, both written and verbal.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Discretion and ability to handle sensitive and confidential information with professionalism.

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