
Office Administrator
2 days ago
We are seeking an experienced Administrative Assistant to join our team.
This is a remote position that requires strong organizational and multitasking abilities. The successful candidate will be responsible for providing administrative support to management and field staff, ensuring office operations run smoothly and efficiently.
- Answer incoming phone calls and direct them appropriately or take messages
- Enter work orders into the system and update job statuses as needed
- Create and process invoices accurately and on time
- Assist with accounts payable and receivable entries
- Research permit and license requirements for new projects, job sites, or services
- Maintain and organize digital and paper records for jobs, invoices, and documentation
- Assist with scheduling, email correspondence, and other office tasks as needed
The ideal candidate will have:
- Proven experience in an administrative or bookkeeping role
- Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook)
- Excellent phone etiquette and communication skills
- Strong organizational and multitasking abilities
- Ability to work independently and handle confidential information
- Familiarity with permit/license research or willingness to learn
- High attention to detail and accuracy in data entry and invoicing
Flexible Work Arrangements: This is a remote position that offers the flexibility to work from home.
Competitive Compensation: We offer competitive pay and benefits packages.
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