Admin / IT Officer

5 days ago

Batangas, Calabarzon, Philippines GLL Marke Full time ₱160,000 - ₱192,000 per year

· Office Administration: Overseeing daily office operations to ensure efficiency;

maintaining office supplies, equipment, and facility upkeep; ensuring office cleanliness,

security, and compliance with safety protocols.

· Administrative Support: Preparing reports, correspondence, and documentation;

handling data entry, record-keeping, and filing of company documents; coordinating

office schedules, meetings, and travel arrangements.

· Facility Management: Managing office facilities, including seating arrangements,

maintenance, repairs, and office supplies; managing vendor relationships, contracts, and

service quality for office needs.

· Employee Support: Providing support to employees, including processing permits,

managing office communications, and addressing employee feedback.

· HR & Employee Assistance: Supporting HR in maintaining employee records and

attendance tracking; assisting in the onboarding process for new employees; facilitating

communication of company policies and procedures.

· Procurement & Inventory Management: Developing and implementing procurement

strategies; sourcing and selecting vendors; negotiating contracts; processing purchase

orders and managing invoices; maintaining inventory records and ensuring timely

replenishment of supplies; coordinating with suppliers and service providers for

procurement needs.

· Logistics & Event Coordination: Assisting in organizing company events, meetings,

and training sessions; managing scheduling and logistical arrangements for office

activities; ensuring proper documentation and communication for office events.

· Compliance & Documentation: Ensuring proper filing and safekeeping of company

permits and licenses; assisting in monitoring office compliance with company policies

and regulations; maintaining confidentiality of company records and employee

information.

· Process Improvement & Reporting: Identifying areas for improvement in

administrative tasks; assisting in preparing reports on office expenses and resource

utilization; supporting the implementation of more efficient administrative procedures.

· Utility and Vendor Bill Payment: Managing the timely payment of all utility bills

(electricity, water, internet, mobile plans, etc.) and other recurring vendor invoices;

reconciling statements and ensuring accurate record-keeping.

· Contracts Management: Assisting in the management of contracts, including lease

agreements, vendor contracts, and other relevant agreements; tracking contract renewal

dates and ensuring timely action; maintaining a central repository for all contracts and

related documentation.

· Vehicle and Insurance Management: Monitoring vehicle registrations and ensuring

compliance with all relevant regulations; tracking vehicle insurance policies and ensuring

timely renewal; maintaining accurate records of vehicle maintenance and repair.

· Provide day-to-day administrative support to ensure efficient office operations.

· Manage and maintain IT systems, hardware, and software.

· Troubleshoot technical issues and provide timely support to staff.

· Coordinate with Head office and service providers for IT-related needs.

· Assist in data management, documentation, and reporting.

· Ensure compliance with company policies and data security protocols.

· Support onboarding/offboarding processes from both admin and IT perspectives

Job Type: Full-time

Pay: Php14, Php16,000.00 per month

Work Location: In person

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