
Admin / IT Officer
4 days ago
· Office Administration: Overseeing daily office operations to ensure efficiency;
maintaining office supplies, equipment, and facility upkeep; ensuring office cleanliness,
security, and compliance with safety protocols.
· Administrative Support: Preparing reports, correspondence, and documentation;
handling data entry, record-keeping, and filing of company documents; coordinating
office schedules, meetings, and travel arrangements.
· Facility Management: Managing office facilities, including seating arrangements,
maintenance, repairs, and office supplies; managing vendor relationships, contracts, and
service quality for office needs.
· Employee Support: Providing support to employees, including processing permits,
managing office communications, and addressing employee feedback.
· HR & Employee Assistance: Supporting HR in maintaining employee records and
attendance tracking; assisting in the onboarding process for new employees; facilitating
communication of company policies and procedures.
· Procurement & Inventory Management: Developing and implementing procurement
strategies; sourcing and selecting vendors; negotiating contracts; processing purchase
orders and managing invoices; maintaining inventory records and ensuring timely
replenishment of supplies; coordinating with suppliers and service providers for
procurement needs.
· Logistics & Event Coordination: Assisting in organizing company events, meetings,
and training sessions; managing scheduling and logistical arrangements for office
activities; ensuring proper documentation and communication for office events.
· Compliance & Documentation: Ensuring proper filing and safekeeping of company
permits and licenses; assisting in monitoring office compliance with company policies
and regulations; maintaining confidentiality of company records and employee
information.
· Process Improvement & Reporting: Identifying areas for improvement in
administrative tasks; assisting in preparing reports on office expenses and resource
utilization; supporting the implementation of more efficient administrative procedures.
· Utility and Vendor Bill Payment: Managing the timely payment of all utility bills
(electricity, water, internet, mobile plans, etc.) and other recurring vendor invoices;
reconciling statements and ensuring accurate record-keeping.
· Contracts Management: Assisting in the management of contracts, including lease
agreements, vendor contracts, and other relevant agreements; tracking contract renewal
dates and ensuring timely action; maintaining a central repository for all contracts and
related documentation.
· Vehicle and Insurance Management: Monitoring vehicle registrations and ensuring
compliance with all relevant regulations; tracking vehicle insurance policies and ensuring
timely renewal; maintaining accurate records of vehicle maintenance and repair.
· Provide day-to-day administrative support to ensure efficient office operations.
· Manage and maintain IT systems, hardware, and software.
· Troubleshoot technical issues and provide timely support to staff.
· Coordinate with Head office and service providers for IT-related needs.
· Assist in data management, documentation, and reporting.
· Ensure compliance with company policies and data security protocols.
· Support onboarding/offboarding processes from both admin and IT perspectives
Job Type: Full-time
Pay: Php14, Php16,000.00 per month
Work Location: In person
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