Procurement Coordinator

3 days ago

Manila, National Capital Region, Philippines beBeeSUPPORT Full time $9,600 - $15,600
Procurement Specialist

About the Role:

  • Support the procurement team in managing vendor relationships, purchase orders, and inventory levels.
  • Collaborate with the warehouse and receiving teams to ensure smooth movement of goods, and communicate with logistics providers to schedule product pickups.

We thrive on fast-paced challenges and celebrate wins together. Our team believes in working hard, having each other's backs, and maintaining open communication so that every team member feels empowered and supported.

Key Responsibilities:
  • Vendor & Purchase Order Management:
    • Email and Vendor Communication: Respond promptly to supplier emails, communicate regularly with vendors, and oversee AI automation for vendor communication.
    • Purchase Order Tracking & Updates: Track and follow up on all purchase orders generated, add detailed status notes, collaborate with the procurement lead, and escalate any order discrepancies or technical issues.
  • Data Accuracy & System Checks:
    • Verification & Error Prevention: Verify that PO details match across all platforms, identify and correct discrepancies such as pricing mismatches or incorrect payment/shipping terms.
    • Receiving & Documentation: Review receipts to confirm goods delivered match the order, flag and resolve shortages or unresolved items.
    • Pricing Matrix Maintenance: Maintain and update the pricing matrix in our system with supplier quote updates received via email, track raw material costs and lead times.
  • Inventory Reporting & Tracking:
    • Generate and distribute weekly inventory reports from our system, highlighting materials pending release, identify and report discrepancies such as incorrect transfer amounts between locations.
    • Monitor materials in quarantine or pending transfer to ensure timely movement, collaborate with warehouse and receiving teams to resolve inventory concerns and improve accuracy.
  • Logistics Coordination:
    • Partner with the warehouse and receiving teams to ensure smooth movement of goods, and communicate with third-party logistics (3PL) providers to schedule and confirm product pickups when ready.
    • Follow up daily with the 3PL to ensure pickups are scheduled promptly, provide the team with relevant pickup details so they can finalize truck scheduling and shipping labels.
  • Adhoc Project Support:
    • Assist in various procurement and inventory-related projects as assigned, complete data entry tasks such as updating inventory records based on Excel forms from warehouse counts.
    • Support production paperwork needs, including filling out specific Excel forms as directed, update bills of materials (BOMs) in our system as required.

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