Senior Administrative Coordinator

1 week ago

Hagonoy, Central Luzon, Philippines beBeeSupport Full time ₱250,000 - ₱350,000

We are seeking an exceptional individual to fill the role of Executive Assistant. This is a high-level administrative position that requires a strong background in executive support and excellent organizational skills.

Responsibilities will include managing executive calendars, preparing meeting agendas and minutes, serving as the primary point of contact for the CEO and executive team, and leading and hosting meetings or conferences as required.

The ideal candidate will possess advanced proficiency in MS Office Suite and collaboration tools, excellent time management and multitasking abilities, and strong verbal and written communication skills.

Skill requirements also include problem-solving and critical thinking capabilities, ability to lead meetings and manage high-level discussions.

  • Key responsibilities:
  1. Executive Support
  • Manage executive calendars and schedules.
  • Prepare meeting agendas and minutes.
  • Serve as the primary point of contact for executives.
  • Lead and host meetings or conferences.
Administrative Coordination
  • Organize and maintain electronic files.
  • Draft and proofread correspondence, presentations, and reports.
  • Manage expense reporting and budget tracking.
Project Management
  • Oversee special projects from start to finish.
  • Track project timelines, milestones, and deliverables.
Communication Management
  • Act as liaison between executives and internal/external stakeholders.
  • Prioritize and screen incoming communication, responding on behalf of executives when appropriate.

Qualifications include 5+ years in executive support roles, preferably in a fast-paced environment, and a bachelor's degree in business administration, communications, or related fields. The position offers a range of benefits, including HMO reimbursement, life insurance reimbursement, dental and vision reimbursements, paid time off, and training courses.

We offer a unique opportunity to work with our company, utilizing your exceptional skills and experience to make a significant impact. If you are highly organized, proactive, and able to work effectively in a team environment, we encourage you to apply for this exciting role.

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