Strategic Administrative Partner

2 days ago

Mandaue City, Central Visayas, Philippines beBeeExecutive Full time ₱1,800,000 - ₱2,500,000
Job Title: Senior Executive Assistant

This position demands exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate is proactive, resourceful, and adept at navigating both strategic and day-to-day administrative needs.

  • Key Responsibilities:
  • Provide high-level administrative support including:
    • Managing complex calendars
    • Booking travel arrangements and restaurant reservations
    • Coordinating events and team processes
    • Processing expenses in a timely manner
    • Drafting and managing correspondence
    • Providing regular updates on in-flight projects
  • Develop a strong understanding of our operations and reflect its professionalism and charisma in written communications with external stakeholders
  • Plan and coordinate meetings including preparing agendas, managing logistics, and ensuring timely follow-up
  • Handle confidential information with the utmost professionalism and discretion
  • Manage special projects and initiatives as assigned by executives
  • Liaise with internal teams to ensure seamless communication and coordination
Requirements:
  • Bachelor's degree in Business Administration or related field preferred
  • 5+ years of experience as an Executive Assistant
  • Proficiency in Microsoft Office, Google Workspace, CRM tools, Excel, and project management software
  • Excellent written and verbal communication skills
  • Ability to anticipate needs, exercise sound judgment, and take initiative
  • High level of professionalism, integrity, and discretion in handling sensitive information
  • Strong problem-solving skills and adaptability in a dynamic environment
  • Proven ability to manage multiple priorities and deadlines with accuracy and efficiency
  • Experience working with US-based clients/companies or in a startup environment is a plus
Benefits:
  • Food Allowance
  • Government Benefits
  • 13th Month pay
  • Work Equipment
  • Night Differential if applicable (10% of hourly rate)
  • 20 Leaves (after 6 months)
  • Holiday pay (200% on Regular holidays; 130% on Special holidays)
  • Overtime pay (max of 10.25 hrs/day)
  • Referral bonus (P10,000 if referral passed and stayed with the company for 3 months)
  • HMO (after 6 months)
Seniority level:
  • Mid-Senior level
Employment type:
  • Full-time
Job function:
  • Administrative
Industries:
  • IT Services and IT Consulting

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