Business Administrator Assistant

1 week ago

Biñan, Calabarzon, Philippines beBeeAdministration Full time ₱350,000 - ₱450,000

Are you ready to be part of a professional community that's powering businesses globally to save, grow and transform?

This role is crucial in ensuring smooth day-to-day operations, client correspondence, document management, and communication with regulatory bodies.

The successful candidate will have prior administrative experience, preferably within an accounting or services environment, and will be confident using accounting software such as Xero, WorkflowMax/XPM, and other practice management tools. Strong organisational skills, attention to detail, and excellent communication abilities are essential for success in this role.

Key Responsibilities
  • Document Management & Client Support: Send out completed tax documents and other forms for electronic signature (Adobe Sign), Save signed documents to the relevant client folder (OneDrive), Draft standard accountant correspondence and letters for client communication, Manage client email inquiries, take messages, and redirect queries to the appropriate staff, Assist with distributing group communications and newsletters.
  • Financial Administration: Generate and process invoices in Xero, Manage debt collection activities via email and follow up with clients as required, Monitor and update client details in XPM (WorkflowMax) and the Tax Agent Portal.
  • Compliance & Regulatory Support: Prepare and send ASIC company review correspondence using NowInfinity (or similar software), Manage incoming ATO correspondence within the Tax Agent Portal, including Notices of Assessment, PAYG instalments, and other official communications, Respond to ATO phone calls, including arranging payment plans, submitting interest remission requests, and handling client-related inquiries.
  • System & Data Management: Maintain and update client CRM records in ActiveCampaign, Ensure accurate storage and retrieval of client records across all systems, Support the implementation and use of cloud-based software to improve operational efficiency.
Requirements
  • Minimum of 2 years' experience in an administrative role, preferably within accounting, financial services, or services.
  • Strong knowledge and experience in at least one accounting software, ideally Xero and WorkflowMax/XPM.
  • Experience using NowInfinity, ActiveCampaign, and Adobe Sign (preferred but not mandatory).
  • Proficiency in Google Workspace (Drive, Docs, Sheets) and Microsoft Office Suite.
  • Previous experience working within a remote or hybrid team environment.
  • Demonstrated ability to learn new systems, processes, and business terminology quickly.
  • Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
  • Excellent written and verbal communication skills with high attention to detail.

This role offers flexibility, inspiring workspaces, free unlimited barista coffee and booze, dynamic open spaces, state-of-the-art security, game rooms, competitive compensation, professional growth, a supportive community, and global impact.

  • Administrative Assistant

    2 weeks ago

    Biñan, Calabarzon, Philippines Inovus Building Solutions Inc. Full time $104,000 - $130,878 per year

    Perform general clerical duties such as filing, scanning, photocopying, and data entry.Maintain and organize company records, documents, and files.Assist in preparing reports, presentations, and other business documents.Support HR, Finance, and other departments with administrative tasks as needed.Schedule meetings, appointments, and travel...

  • Administrative Assistant

    4 days ago

    Biñan, Calabarzon, Philippines Colegio San Agustin Biñan Full time ₱150,000 - ₱250,000 per year

    Qualifications:Must be an IT graduate or have a degree in any computer-related course.1–2 years of administrative experience.Computer savvy with the ability to quickly learn and adapt to new systems.Has knowledge in programming and database management is an advantage.Excellent organizational and time management skills to handle multiple tasks...

  • Human Resources Administrative Assistant

    1 week ago

    Biñan, Calabarzon, Philippines AyalaLand Logistics Holdings Corp. Full time

    OverviewJob Title: HR and Administrative AssistantJob PurposeA detail-oriented and organized Office Administrative Assistant to support our team with various administrative tasks. Must be proactive, able to multitask, and possess excellent communication and coordination skillsDuties and ResponsibilitiesManage and maintain office supplies and equipment.Assist...

  • Corporate Administrative Assistant

    1 week ago

    Biñan, Calabarzon, Philippines beBeeAdministrative Full time ₱7,200,000 - ₱7,880,000

    Job DescriptionThis is a remote position offering the opportunity to support our team.We're looking for someone bright, curious, and eager to learn who can assist in various administrative tasks.The ideal candidate will be from business or related courses who are ready to kickstart their career in the corporate world.They should be driven, enthusiastic, and...

  • Administrative Project Assistant

    1 week ago

    Biñan, Calabarzon, Philippines beBeeProgram Full time ₱7,200 - ₱7,800

    Job OverviewThe Program Coordinator is a vital role within the organization, responsible for handling a variety of administrative tasks and project-based initiatives as assigned by the Program Manager. Key duties include assisting in candidate onboarding, monitoring missing timesheets and expenses, and ensuring timely approval completion.This role also...

  • Logistics Administrative Assistant

    4 days ago

    Biñan, Calabarzon, Philippines Ecolab Full time ₱160,000 - ₱240,000 per year

    Job Summary:The Logistics Admin provides administrative support to the logistics and supply chain operations of the organization. This role ensures smooth coordination of shipments, inventory, documentation, and communication between internal departments and external partners.Key Responsibilities:Coordinate and monitor inbound and outbound shipments.Prepare...

  • Sr. Human Resources Administrative Assistant

    6 days ago

    Biñan, Calabarzon, Philippines AyalaLand Logistics Holdings Corp. Full time

    OverviewSr. Human Resources Administrative AssistantJob Title: HR and Administrative AssistantJob PurposeA detail-oriented and organized Office Administrative Assistant to support our team with various administrative tasks. Must be proactive, able to multitask, and possess excellent communication and coordination skills.ResponsibilitiesManage and maintain...

  • Remote Production Administrative Assistant

    1 week ago

    Biñan, Calabarzon, Philippines beBeeAdministration Full time ₱35,000 - ₱50,000

    Administrative CoordinatorThis role offers an exciting opportunity to work closely with experienced professionals while gaining hands-on experience in performing support and administrative tasks specific to the construction and roofing sectors.The ideal candidate will be detail-oriented, highly organized, and able to manage multiple tasks while prioritizing...

  • Architecture Administrative Assistant

    1 week ago

    Biñan, Calabarzon, Philippines beBeeSupport Full time $8,400

    Administrative Support SpecialistWe are seeking an organized and proactive individual to provide daily administrative support to an architecture manager.Key Responsibilities:Schedule meetings, manage calendars, and coordinate project timelines.Maintain task management systems and follow up on pending items.Sort and prioritize emails, draft responses, and...

  • Remote Administrative Assistant

    1 week ago

    Biñan, Calabarzon, Philippines beBeeAdministrative Full time A$14,400 - A$18,000

    Job OverviewSeeking a skilled and organized administrative professional to support our remote team in day-to-day tasks. Ad hoc assistance will also be required across other teams.Key Responsibilities:Content Creation and DesignDesign social media graphics, slides, and course visuals using CanvaPerform basic video edits for course and social contentWrite...