Professional Support Assistant

2 days ago

Las Piñas, National Capital Region, Philippines beBeeAdministrativeSupport Full time $3,000 - $4,200
Administrative Support Specialist Opportunity

We are seeking a highly skilled and experienced Administrative Support Specialist to join our team. As an integral part of our organization, this role will be responsible for providing exceptional administrative support to our Recruiting Specialists, Account Managers, and Recruiting Manager.

The successful candidate will have previous experience in administrative, recruiting, or HR support roles, with a strong background in AI Prompting Skills and Attention to Detail. Proficiency in AI tools such as ChatGPT, Claude, Gemini is essential for summarizing, reformatting, and generating professional candidate messaging, format CVs, and notes.

This is a remote position, allowing the candidate to work from anywhere while being available during business hours to communicate responsively with their direct supervisor and teammates. The ideal candidate will have a collaborative environment, be proactive, and have a growth mindset.

About the Role
  • Provide general support to the Recruiting Specialists, Account Managers, and Recruiting Manager.
  • Background/Reference Checks: champion integrity and quality assurance by ensuring checks are conducted for all approved candidates.
  • Handling the ERP Process & Recruitment Gmail: respond to emails related to referral candidates; process candidate resumes through the ERP; endorse candidates to the assigned Recruiter; keep ATS up-to-date; coordinate with Account Managers; reach out for additional information; update and organize files/SOPs.
Key Responsibilities

The Administrative Support Specialist will be responsible for:

  • Providing administrative support to the Recruiting Specialists, Account Managers, and Recruiting Manager.
  • Conducting background/reference checks for all approved candidates.
  • Managing the ERP Process and Recruitment Gmail, including responding to emails, processing candidate resumes, endorsing candidates to the assigned Recruiter, and keeping the ATS up-to-date.
Benefits

As an Administrative Support Specialist at our organization, you can expect:

  • A competitive salary range of $3000 to $4200 per year.
  • A dynamic and inclusive work environment that encourages continuous improvement.
  • Opportunities for growth and development, with a focus on results-oriented performance.
  • A comprehensive benefits package, including health, dental, and mental health insurance.
  • A collaborative environment that fosters open communication and teamwork.
What We're Looking For

We're seeking a talented and motivated individual who:

  • Has previous experience in administrative, recruiting, or HR support roles.
  • Is proficient in AI tools, including ChatGPT, Claude, and Gemini.
  • Has excellent attention to detail and organizational skills.
  • Is able to work independently and as part of a team.
  • Is passionate about delivering exceptional results and exceeding expectations.

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