Support Professional

6 days ago

Bacolod City, Western Visayas, Philippines beBeeAdministrative Full time A$1,000 - A$1,100

Job Description:

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The role of an Administrative Assistant is to provide crucial support to senior management, ensuring the smooth operation of all departments. This involves daily operations, company development, documentation management, and project workflow assistance.

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Main Responsibilities:

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  • Office Management: Oversee daily operations, guaranteeing a seamless functioning of office supplies, equipment, and facilities.">
  • Administrative Support: Provide administrative support to senior management, coordinating with different departments to streamline processes.">
  • Policy Implementation: Ensure compliance with established policies and procedures, and assist in updating them as needed.">
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Human Resources:

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  • Recruitment Coordination: Assist in the recruitment process by posting job ads, scheduling interviews, and managing candidate communications.">
  • Employee Records: Maintain accurate employee records, including contracts, performance reviews, and training documentation.">
  • Onboarding: Facilitate the onboarding process for new employees, ensuring they receive necessary training and orientation.">
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Financial Administration:

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  • Budget Management: Assist in monitoring departmental budgets and expenditures, ensuring financial efficiency.">
  • Invoice Processing: Oversee the processing of invoices and payments, coordinating with the finance department.">
  • Financial Reporting: Prepare financial reports and summaries for management review.">
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Communication:

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  • Internal Communication: Serve as a central point of contact for internal communications, ensuring information is distributed effectively across departments.">
  • External Communication: Manage relationships with external vendors, clients, and partners, ensuring professional and timely communication.">
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Project Coordination:

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  • Project Support: Provide administrative support for ongoing projects, including scheduling meetings, preparing documentation, and tracking progress.">
  • Data Management: Maintain project databases and ensure all project-related information is up-to-date and accessible.">
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Qualifications:

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  • Prior experience in a Scheduling or Purchasing Officer role within the construction, real estate, or project management industry.">
  • Proficiency in Excel, Trello, and project management tools such as Wunderbuild (or similar software).">
  • Strong understanding of Google Drive and cloud-based file management systems.">
  • Experience in supplier negotiations, cost management, and purchasing processes.">
  • Ability to analyze costs and optimize purchasing efficiency.">
  • Strong organizational skills with keen attention to detail.">
  • Excellent communication and stakeholder management skills.">
  • Ability to multitask, prioritize workloads, and work efficiently in a remote environment.">
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