Administrative Coordinator

2 days ago

Baguio City, Cordillera, Philippines beBeeProject Full time ₱65,000 - ₱85,000
Job Description

We are seeking a highly organized and proactive Executive & Project Management Assistant to provide end-to-end support across executive needs, project management, and operational coordination. This role requires someone who thrives in a fast-paced environment, can juggle multiple priorities, and brings both executive assistant polish and project management discipline.

Key Responsibilities:
  • Manage calendars, appointments, and scheduling with proactive conflict resolution
  • Handle personal errands, research vendors/services, and coordinate lifestyle needs
  • Screen and manage communications (email, Slack, phone), ensuring timely responses
  • Organize complex meetings (virtual/in-person), prepare agendas, gather materials, and capture minutes
Required Skills and Qualifications

To be successful in this role, you will need to have the following skills and qualifications:

  • 4+ years of experience as a Personal Assistant, Executive Assistant, or Project Management Assistant (agency/startup environment preferred)
  • Proven ability to manage multiple stakeholders, priorities, and deadlines
  • Proficiency with ClickUp (or similar PM tools), Google Workspace, Slack, and Excel/Google Sheets
  • Excellent organizational skills with strong follow-through and attention to detail
  • Strong communication skills (written & verbal) across all organizational levels
  • Comfortable facilitating live calls and documenting action items in real-time
  • Ability to work US hours
Benefits

We offer the following benefits:

  • Attendance Bonus of $ 25 for every monthly perfect attendance
  • Performance Bonus
  • Anniversary Bonus of PHP 5,000 for your 1st year in service and PHP 10,000 for 2 to 3 years in service
  • Referral Bonus of $ 300 for every successful referral
Others

This is a remote role that requires availability during U.S. hours. We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

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