Administrative Operations Manager

9 hours ago

Paranaque City, Calabarzon, Philippines beBeeOperations Full time ₱2,500,000 - ₱3,500,000
Administrative Operations Manager

The Administrative Operations Manager is responsible for overseeing the day-to-day management of administrative operations, ensuring seamless internal processes and employee satisfaction.

Key Responsibilities
  • Maintain office premises' cleanliness, security, and maintenance through effective facility management.
  • Manage office supplies, equipment, and asset inventory to optimize resources.
  • Coordinate with external vendors for repairs and compliance with regulations to minimize risks.
  • Ensure utilities and facilities are functional and cost-efficient through regular monitoring.
  • Book domestic and international flights for employees and executives, ensuring timely arrangements.
  • Coordinate hotel accommodations, airport transfers, and travel itineraries to meet business needs.
  • Maintain accurate travel records, monitor budgets, and ensure adherence to policies.
  • Liaise with travel agencies and negotiate corporate rates to secure optimal deals.
  • Supervise the daily operations of the administrative team, providing guidance and support as needed.
  • Develop administrative systems, processes, and policies to improve efficiency and productivity.
  • Handle communications, document control, and filing systems to maintain organization and transparency.
  • Manage vendor contracts for office services to ensure quality and reliability.
  • Ensure administrative activities comply with internal and external regulations, maintaining a compliant environment.
  • Monitor expenses and prepare regular reports on costs and facility maintenance to inform business decisions.
  • Conduct audits of administrative procedures to identify areas for improvement and recommend changes.
Qualifications and Skills
  • Bachelor's degree in Business Administration or related field.
  • At least 5 years of experience in administrative management.
  • Proven leadership and people management skills.
  • Excellent organizational, problem-solving, and multitasking abilities.
  • Strong negotiation and communication skills.
  • Proficiency in Microsoft Office and relevant systems.

A successful candidate will possess exceptional leadership skills, a strong work ethic, and a commitment to excellence. If you are a motivated and detail-oriented individual looking for a challenging role, apply now

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