
Bookkeeping Specialist
2 days ago
We are seeking a skilled and detail-oriented Financial Operations Assistant to join our team. This role will be responsible for maintaining accurate financial records, processing accounts payable and receivable, and ensuring compliance with financial regulations.
Responsibilities:- Accounts Payable:
- Set up new vendors; collect W-9 forms; reconcile vendor statements; protect confidential information.
- Invoice Processing: Review invoices, perform 3-way matching, ensure proper GL coding, enter invoices, resolve discrepancies, apply credits.
- Payments & Scheduling: Maintain payment schedule; track and manage billings and payments for accuracy and timeliness.
- Accounts Receivable:
- Payment Application & Deductions: Apply payments to invoices; verify deductions and credits; retrieve remittance advice.
- Reconciliation & Record-Keeping: Regular AR reconciliations; maintain AR records; resolve discrepancies; reconcile online sales and bank deposits.
- Monitoring & Reporting: Review AR aging; monitor unapplied payments; prepare customer statements as needed.
- Accounting and Bookkeeping Experience – Background as an Accounting Specialist, Bookkeeper, A/R or A/P Specialist.
- Tech-Savvy – Proficient with accounting platforms and Excel/Google Sheets; NetSuite experience is a plus.
- Detail-Oriented – High accuracy and precision.
- Strong Communicator – Clear, professional collaboration across teams.
- 13th Month Bonus
- Permanent remote setup
- Health, Dental, Mental health insurance
- Strong starting salary; growth opportunities
- Performance-based raises and incentives
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