Executive Administrator

1 day ago

Taguig, National Capital Region, Philippines beBeeAdministrative Full time $9,600 - $14,400
About Our Team

We are a dynamic and innovative group of professionals dedicated to empowering individuals and organizations to achieve their goals.

Our team is led by a multi-passionate entrepreneur, attorney, and certified life coach who is passionate about creating fair opportunities in the business world.

Key Responsibilities
  • Calendar Management
    • Manage our team calendar to prevent conflicts and overlapping appointments
    • Schedule client consultations during preferred time blocks
    • Implement and maintain a color-coded calendar system for clear visibility of different types of commitments
    • Ensure the calendar is fully updated daily, allowing the team to quickly review the next day's schedule without relying on email
  • Email Management
    • Oversee and organize multiple inboxes, ensuring all emails are reviewed, prioritized, and actioned
    • Respond to emails directly as a team member, maintaining professionalism and consistency in communication
    • Utilize a custom tool to draft responses aligned with brand voice, tone, and communication standards
    • Handle actionable items promptly, including sharing booking links, confirming appointments, and flagging priority matters
  • Content and Social Media Support
    • Monitor and engage with comments and direct messages across social media accounts
    • Provide light content support, including basic content creation and posting
    • Maintain consistency with brand messaging and tone across all digital platforms
  • Task and Project Coordination
    • File & Document Management
      • Organize desktop files and ensure proper digital filing systems are maintained
      • Upload missing documents to Google Drive for secure storage
      • Lead an initial desktop cleanup project, followed by routine file organization and upkeep
    • AI (Custom Tool) Support
      • Support the development and refinement of custom tools
      • Categorize and streamline existing chat threads into well-labeled folders
      • Demonstrate an 'AI-forward' mindset, with the ability to learn and adapt to evolving AI tools
    • Canva Management
      • Manage design templates, cover photos, and marketing collateral within Canva
      • Organize existing projects for streamlined access and usability
      • Update and refine brand kits for consistency across all brands
    • Photo & Media Organization
      • Curate and organize an extensive camera roll across devices
      • Sort and categorize media into personal and professional collections
    • Personal Administrative Support
      • Travel Planning
        • Arrange travel logistics, including flights, hotel accommodations, and transportation
        • Provide organized itineraries with all relevant details
      • Client Gifting & Referrals
        • Coordinate and execute client gifting initiatives
        • Manage address lists, source packaging, and ensure timely fulfillment
      • SOP & Workflow Development
        • Assist in drafting and implementing Standard Operating Procedures (SOPs)
        • Ensure documentation reflects brand standards, policies, and communication style

  • Highly Organized Executive Administrator

    2 days ago

    Taguig, National Capital Region, Philippines beBeeExecutive Full time ₱65,000 - ₱70,000

    Personal Executive Assistant Job DescriptionAre you a highly organized, proactive, and detail-oriented individual seeking a challenging role that utilizes your exceptional communication skills? Look no further! As a Personal Executive Assistant, you will play a vital role in supporting a busy executive in the construction industry. Your responsibilities will...

  • Executive Administration Business Support Manager

    1 week ago

    Taguig, National Capital Region, Philippines JPMorgan Chase & Co. Full time $90,000 - $120,000 per year

    Job Description In today's environment, where Executive assistance continues to play a significant role in shaping business, the Executive Administration Manager will create structured solutions to enhance support service and become a subject matter expert in the field, simultaneous to managing a team of Business Support Specialists. The candidate...

  • Executive Administrator

    2 days ago

    Taguig, National Capital Region, Philippines beBeeAdministrative Full time ₱53,000 - ₱80,100

    We are seeking an experienced Administrative Professional to join our team as a Personal Assistant.The successful candidate will be responsible for managing the daily operations of the office, including scheduling appointments, making travel arrangements, and handling correspondence.This is a fantastic opportunity for a highly organized and detail-oriented...

  • Executive Administration Support Team Manager

    1 week ago

    Taguig, National Capital Region, Philippines JPMorgan Chase & Co. Full time $90,000 - $120,000 per year

    Job Description In today's environment, where Executive assistance continues to play a significant role in shaping business, the Executive Administration Manager will create structured solutions to enhance support service and become a subject matter expert in the field, simultaneous to managing a team of Business Support Specialists. The candidate...

  • Senior Executive Administrative Support Professional

    2 days ago

    Taguig, National Capital Region, Philippines beBeeAdministrative Full time ₱35,000 - ₱45,000

    A highly skilled professional is needed to support a senior-level executive in a key role. The ideal candidate will have a strong administrative background and excellent communication skills.Job DescriptionThe successful candidate will be responsible for providing high-level administrative support to a senior executive, including calendar management, email...

  • Executive and Medical Administrative Support Specialist

    2 days ago

    Taguig, National Capital Region, Philippines beBeeAdministrative Full time $55,000 - $70,000

    Job OpportunityThis is a remote administrative role that combines executive and medical office tasks. The position will provide support to the leadership team, prepare documents, and assist with scheduling and email management.Main Responsibilities:Provide support to the leadership team, including preparing reports and documents.Assist with scheduling, email...

  • Executive Administrative Support Specialist

    2 days ago

    Taguig, National Capital Region, Philippines beBeeAdministrative Full time ₱900,000 - ₱1,200,000

    Job OverviewWe are seeking a highly skilled professional to provide top-tier support to our team. This role demands exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced, rapidly evolving environment.The ideal candidate is proactive, resourceful, and adept at navigating both...

  • Executive Assistant

    1 week ago

    Taguig, National Capital Region, Philippines Skybet Gaming Corporation Full time $40,000 - $80,000 per year

    Job Summary:An Executive Assistant is the support system of and plays a pivotal role in supporting the executives/senior leaders. Responsible for the efficient handling of administrative duties, the Executive Assistant helps to maintain the executive's schedule, manage their communications and assist with special projects, enabling the executive to focus on...

  • Executive Assistant

    1 week ago

    Taguig, National Capital Region, Philippines WHR Global Consulting Full time ₱1,200,000 per year

    WHR Global Consulting is hiring a Part time Executive Assistant role in Taguig, NCR. Apply now to be part of our team.Job summary:Looking for candidates available to work:Monday: Morning, Afternoon Tuesday: Morning, Afternoon Wednesday: Morning, Afternoon Thursday: Morning, Afternoon Friday: Morning, Afternoon More than 4 years of relevant...

  • Executive Administrative Assistant

    2 days ago

    Taguig, National Capital Region, Philippines beBeeAdministrative Full time $2,800 - $5,600

    Administrative Support ProfessionalWe're a rapidly growing team, dedicated to revolutionizing retail security using visual AI and manual reviewers. Our impact is far-reaching, helping retailers detect theft in over 15,000 markets across the United States. We invite top talent worldwide to join us in reshaping retail security.About the RoleOur ideal candidate...