Highly Organized Executive Administrator

2 days ago

Taguig, National Capital Region, Philippines beBeeExecutive Full time ₱65,000 - ₱70,000
Personal Executive Assistant Job Description

Are you a highly organized, proactive, and detail-oriented individual seeking a challenging role that utilizes your exceptional communication skills? Look no further As a Personal Executive Assistant, you will play a vital role in supporting a busy executive in the construction industry. Your responsibilities will include calendar and travel management, drafting and managing professional correspondence, emails, and presentations, as well as project support, event coordination, and administrative tasks.

  • Key Responsibilities:
  • Calendar & Travel Management: Oversee and coordinate a dynamic executive schedule, arrange appointments, and manage domestic and international travel logistics.
  • Communication: Draft, proofread, and manage professional correspondence, emails, and presentations, ensuring clear and effective communication at all times.
  • Project Support: Assist with project timelines, collaborate with internal team members, and prepare regular reports on project progress.
  • Event Coordination: Plan and manage meetings, conferences, and company events, ensuring all logistics are handled smoothly.
  • Administrative Support: Handle routine administrative tasks including expense reports, file organization, record-keeping, and other ad-hoc office duties.
  • Personal Assistance: Occasionally manage personal tasks and household responsibilities for the executive, including coordinating personal appointments, errands, and family-related needs.

Requirements and Qualifications
  • A minimum of 5 years of experience as an executive assistant, preferably in the construction industry or a related field.
  • Exceptional organizational and time management skills, with a proven ability to juggle multiple tasks and deadlines.
  • Excellent written and verbal communication skills.
  • Proficiency in Google Suite (Docs, Sheets, Calendar) and familiarity with Canva for presentation design.
  • Discretion and professionalism in handling confidential information.
  • Ability to work flexible hours, including evenings or weekends, as needed.
  • Strong problem-solving skills and the ability to work independently.
Benefits
  • Collaborative and fast-paced work environment.
  • Opportunities for personal and professional growth.
  • Chance to work alongside a dedicated team in the dynamic construction industry.
Additional Information
  • Seniority level: Associate.
  • Employment type: Full-time.
  • Job function: Administrative.

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