Virtual Support Assistant

2 days ago

Cebu City, Central Visayas, Philippines beBeeAdministrative Full time A$12,000 - A$15,000
Job Description:

This is a highly skilled administrative assistant role that requires exceptional organisational abilities, attention to detail and excellent communication skills. The ideal candidate will have experience supporting professionals in Australian accounting firms and be familiar with handling secretarial tasks, managing client communications and using relevant tools and platforms.


Key Responsibilities:
  • Manage calendars, book appointments and coordinate meetings across multiple time zones
  • Liaise with clients and legal professionals for entity set-up, trust deed execution and related documentation
  • Handle ASIC-related secretarial work including Form 484, Form 362, company renewals and changes to corporate records
  • Monitor and respond to emails on behalf of team members, ensuring timely and professional communication
  • Maintain and update internal databases and document registers
  • Prepare, review and format documents and correspondence with high accuracy
  • Provide admin support to team members across different departments
  • Assist with basic e-marketing and social media scheduling or content coordination
  • Ensure confidentiality, compliance and accurate record keeping at all times

Required Skills & Qualifications:
  • Strong attention to detail and organisational skills
  • A high level of maturity and discretion in handling sensitive information
  • Prior experience or exposure to e-marketing or social media coordination is desirable
  • Excellent verbal and written English communication skills
  • Proven ability to manage calendars and appointments independently
  • Self-motivated with the ability to work remotely and manage time effectively
  • Proficiency in Microsoft Office Suite, Google Workspace etc.

Benefits:

The successful candidate will have the opportunity to work in a dynamic and supportive team environment with opportunities for career growth and development.


Others:

Experience working in or with an Australian accounting firm is highly regarded but not mandatory. Understanding of ASIC requirements and company secretarial processes is also beneficial.

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