Administrative Professional

1 day ago

Iloilo City, Western Visayas, Philippines beBeePropertyManager Full time ₱273,000 - ₱327,000
Job Summary

You are a highly-organized and detail-oriented professional who excels in handling administrative responsibilities such as calendar, task, and email management, call handling, database management, and document preparation.

You take pride in your attention to detail and your ability to identify foreseeable issues and propose viable solutions. You are a confident and excellent communicator who is not afraid to ask questions, share ideas, and express suggestions for the organization's continued success.

  • As a key administrator, you will provide excellence by performing an array of administrative tasks including answering email correspondence, handling calls from vendors and tenants, scheduling appointments, following up on the status of work orders, updating meeting agendas, and taking notes during meetings.
  • You will act as a point of contact and filter between tenants, supers, and vendors, ensuring seamless communication and collaboration.
  • You will be responsible for opening and closing work orders and following up to ensure their completion.
  • You will improve current processes by creating SOPs and process documentation to increase organizational efficiency.
  • Data entry into Google Spreadsheets and software from leases is also part of your duties.
  • You will assist with screening tenants and drafting leases from templates for approval.
  • You will manage multiple projects and tasks across programs and functions, keeping communication lines open to address roadblocks and challenges in real-time.
  • You will update a weekly to-do list and follow up to ensure tasks are complete.
  • You will monitor compliance issues and resolve them in collaboration with relevant parties.
  • Additional tasks include researching new vendors, checking leases for accuracy, and more.
  • You will manage accounts payables, including processing invoices, entering them into Yardi, paying utility bills, and calling utilities for connections.
  • You will pull ledgers for legal cases and follow up with lawyers on the statuses of legal cases.

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