Operations Support Professional

2 weeks ago

Porac, Philippines beBeeOperational Full time $12,000 - $18,000
Operational Support Specialist

This role supports core financial, HR, and administrative functions that enable the smooth operation of our business.

Key Responsibilities:
  • Financial Management: Initiate and track payments across multiple bank accounts, reconcile monthly transactions, manage expense reimbursements, and maintain accurate documentation.
  • Vendor and Bill Pay Management: Own day-to-day management of vendor communications, track aging payables, and ensure all bill pay activity is properly documented.
  • Payroll Administration: Run biweekly payroll for employees and contractors, manage bonuses, commissions, and contractor disbursements, and maintain payroll records and documentation.
  • Bookkeeping and Financial Support: Enter and categorize transactions in QuickBooks and/or Finaloop, assist with monthly close tasks, support cross-system reconciliation, and maintain organized financial documentation.
  • Tax Compliance: File sales tax returns accurately and on time, coordinate with a CPA to support sales tax compliance, organize and maintain tax-related records, and prepare and submit necessary documentation.
  • Employee Onboarding and Operations: Set up new employee and contractor accounts, prepare and maintain onboarding materials, coordinate with department leads, and support internal tracking of onboarding progress and documentation status.
  • General Operational Support: Assist with scheduling internal meetings, vendor calls, and other logistics, maintain organized shared drives, folders, and documentation systems, draft standard operating procedures (SOPs), and support ad hoc operational needs.

Requirements: Strong organizational skills, attention to detail, and excellent communication skills. Proficiency in Microsoft Office and Google Suite. Familiarity with QuickBooks, Gusto, and Bill.com is a plus.

Benefits: Competitive salary, comprehensive benefits package, opportunities for growth and professional development.

What We Offer: A dynamic work environment, collaborative team, and a chance to make a meaningful impact.

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