Virtual Assistant Coordinator

1 week ago

Dasmariñas, Calabarzon, Philippines beBeeAdministrative Full time $7,200 - $7,800
Administrative Support Specialist

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. This role involves providing administrative support to a therapy practice, focusing on scheduling, bookkeeping, and communication.


Key Responsibilities
  • Scheduling
    • Manage therapists' calendars to ensure efficient appointment scheduling
    • Confirm, reschedule, or cancel appointments as needed
    • Send reminders to clients for upcoming sessions
  • Bookkeeping and Financial Management
    • Process invoices for therapy sessions and track payments
    • Manage accounts receivable, ensuring timely follow-up on unpaid invoices
    • Reconcile financial transactions and prepare basic financial reports
  • Communication Support
    • Respond to client inquiries via email, phone, or messaging platforms in a professional and timely manner
    • Serve as the first point of contact for new client intake and onboarding
  • Record-Keeping and Reporting
    • Maintain accurate records of client details, sessions, and payments in the practice's management software
    • Generate reports on scheduling, payments, and other metrics as needed
  • Technology and Tools
    • Use practice management software (e.g., SimplePractice, TherapyNotes) for scheduling and record-keeping
    • Utilize bookkeeping software (e.g., QuickBooks, Xero) for financial management

Qualifications and Skills
  • Proven experience as an administrative assistant, scheduler, or bookkeeper
  • Proficiency in scheduling and bookkeeping software
  • Strong knowledge of Excel, Google Workspace, and other productivity tools
  • Excellent written and verbal communication skills and phone skills
  • QuickBooks Online experience

Benefits
  • Fully remote work
  • Night Shift (EST)
  • Weekly pay

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