Back Office Coordinator

2 days ago


Pulong Santa Cruz, Calabarzon, Philippines beBeeOperational Full time ₱25,000 - ₱40,000
Backend Support Specialist

We're seeking an organized, financially savvy Operational Assistant to streamline our backend operations. This role involves managing invoicing and time tracking, bringing essential structure to our workflow.

Key Responsibilities:
  • Administrative Support:
    • Manage documents, trackers, and operational workflows.
    • Oversee and audit Hubstaff time tracking for all contractors and external staff.
    • Prepare and send client contracts using established templates.
    • Track key deadlines and ensure critical actions are followed up on.
  • Financial Operations:
    • Own and manage the invoicing process – ensure all hours are invoiced correctly and on time.
    • Assist in processing salary and contractor payments while keeping records organized and up to date.
    • Support with finance-related admin: receipts, documentation, reconciliations, etc.
    • Proactively spot and resolve payment delays, discrepancies, or red flags.
  • Research & Coordination:
    • Research relevant awards, events, partnerships, and apply to them as needed.
    • Support with ad hoc projects, market research, and executive reporting.
    • Help manage calendars, reminders, and weekly execution checklists
Requirements:
  • Education: Bachelor's degree or higher in Finance, Accounting, Business, or a related field.
  • Experience: Proven experience in administrative, financial operations, or operational support roles.
  • Organizational Skills: Strong analytical and organizational skills.
  • Invoicing Expertise: Experience handling complex invoicing operations.
  • Independent & Resourceful: Takes initiative and figures things out without waiting for full instructions.
  • Thrives in Chaos: Stays focused and efficient even when priorities shift quickly.
  • Detail-Obsessed: Never misses a follow-up, deadline, or formatting error.
  • Communication: Professional communication skills, both written and verbal.


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