High-Profile Administrative Assistant Role

2 days ago

Paranaque City, Calabarzon, Philippines beBeeAdministrative Full time ₱80,000 - ₱100,000
Executive Assistant Job Description

This Executive Assistant role is a dynamic opportunity to work closely with the company's leadership team, managing high-volume scheduling, email prioritization, recruiting coordination, and administrative tasks that create leverage for executives.

The ideal candidate will thrive in fast-paced environments, possess sharp communication skills, and be able to anticipate needs before they arise. They will serve as the right-hand person to the CEO and CTO, ensuring priorities are managed seamlessly, meetings are strategically scheduled, candidates are smoothly coordinated, and critical admin functions are executed with precision.

Key Responsibilities
  1. Executive Support (50%):
  • Manage CEO and CTO inboxes, triaging messages, drafting responses, and surfacing urgent priorities.
  • Own calendar management across multiple time zones, scheduling both internal and external meetings.
  • Serve as a discreet liaison in select communications with investors, clients, and partners.
Recruiting Coordination (25%):
  • Schedule and coordinate 10–20 candidate interviews per week across departments.
  • Communicate with hiring managers and candidates to ensure a smooth interview process.
  • Maintain scheduling workflows across tools (Acuity, Calendly, ATS).
Operations & Admin (15%):
  • Handle travel arrangements and itineraries (1–2 trips/month).
  • Support vendor research, swag orders, and light process documentation.
  • Assist with internal workflows across Notion, Slack, and scheduling platforms.
Special Projects (10%):
  • Execute ad hoc

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